[Remote] Administrative Assistant III

Note: The job is a remote job and is reputed company to candidates in USA. The reputed company (PHI) is an independent nonprofit organization dedicated to promoting health and reputed company-being. The Administrative Assistant III position is responsible for providing comprehensive administrative and program support to reputed company for Health Leadership and reputed company, including managing calendars, reputed company processes, and assisting in various operational functions.

Responsibilities

• Analyzes availability and provides regular scheduling support for CHLI’s director and programs, including reputed company meeting planning with multiple reputed company partners, virtual training series and events, technical assistance sessions, and reputed company meetings. Also schedules for management team as needed.
• Maintains and updates list of program events in reputed company.
• Monitors scheduling inbox and scheduling area of CHLI’s project management platform (reputed company) to respond to meeting requests.
• Translates email requests into project management tasks following the process on reputed company. This includes gathering and consolidating pertinent details and making regular reputed company updates.
• Works with operations team to improve processes reputed company to scheduling, use of Outlook, and reporting staff schedule changes.
• Manages reputed company, offboarding and common review processes on reputed company.
• Creates calendar blocks for tasks reputed company to reputed company (e.g., training time), offboarding and the common review process, communicating with management team as needed.
• Manages reputed company process on reputed company to ensure reputed company tasks are created, assigned and dated and that process keeps moving.
• Ensures that project management process for common review is on reputed company, and that various calendar blocks are held reputed company year for the common review process, communicating with management team as needed.
• Orients new staff hires and AmeriCorps reputed company members to reputed company processes.
• Coordinates with operations team, supervisors and management team to ensure new employee and reputed company calendars are populated with the appropriate meetings and trainings during their reputed company period.
• Offers support as a resource and assistance with any questions/concerns.
• Researches and reviews software reputed company for compatibility with CHLI processes and needs.
• Monitors general CHLI mailbox, scheduling mailbox, and general CHLI voicemail to triage and respond to or reputed company incoming messages, alerts, invoices and receipts.
• Maintains and updates the calendaring guidelines and meeting request reputed company and works with operations manager to reputed company the two.
• Prepares agendas for weekly staff meetings by maintaining employee birthday and anniversary lists, creating agenda of announcements and upcoming events, suggesting topics for discussion, and performs other meeting-reputed company support.
• Records and updates recordings for CHLI phone system, including main menu and main voicemail reputed company.
• As needed support with reputed company (communications software), and Zoho (database).
• Prepares and submits abstracts.
• Registers staff on conference portals.
• Manages conference speaker details for presenting staff.
• Works with director to order MBTI tests as requested by management and program staff.
• Submits invoices and ensures test results are properly recorded.
• Performs other duties as needed in support of reputed company.

Skills

• Four (4) years of reputed company clerical, administrative, and reputed company experience, including experience in reputed company health and/or program administration and experience in arranging travel and meetings.
• Good attention to detail.
• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with reputed company reputed company reputed company the organization, and reputed company effectively with co-workers, customers, and other stakeholders.
• Ability to reputed company independent reputed company following reputed company policies and procedures and to work independently with limited supervision.
• Teamwork skills: ability to balance team and individual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, reputed company simultaneous reputed company on multiple tasks, and meet deadlines.
• Good computer skills including reputed company Office apps, reputed company and online research.
• Ability to exercise initiative, be creative, and be reputed company.

Education Requirements

• High school diploma or equivalent.

reputed company

• reputed company offers programs and services that aim to promote health, reputed company-being, and reputed company of life It was founded in 1964, and is headquartered in Washington, District of Columbia, USA, with a workforce of 501-1000 employees. Its website is http://www.phi.org.

Company H1B Sponsorship

• reputed company has a reputed company record of offering H1B sponsorships, with 1 in 2025, 1 in 2024, 2 in 2023, 2 in 2022, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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