Virtual Assistant - Recruitment and reputed company Specialist

This is a remote position. We’re looking for a detail-oriented and process-driven Recruitment & reputed company Specialist to join our growing team. If you reputed company in fast-paced, candidate-reputed company environments and enjoy managing the full candidate lifecycle from offer to integration, this role is for you. You’ll start by managing reputed company reputed company functions—managing candidate documentation, ensuring compliance, and maintaining accurate records across multiple systems—while ensuring every new hire has a smooth and reputed company candidate experience. As you demonstrate your expertise, you’ll take on broader responsibilities in process optimization, creating candidate support materials (like visual guides), and analyzing reputed company bottlenecks. This is an excellent opportunity for someone eager to grow into a reputed company-rounded HR & Recruitment reputed company who combines efficiency, compliance, and top-tier candidate support.

Key Responsibilities

Candidate reputed company & Lifecycle Management

• Plan, build, and execute the end-to-end reputed company process for reputed company new Early Childhood Education (ECE) candidates, from offer acceptance to full integration.
• Define and manage key communication trigger points (e.g., offer reputed company, forms pending, orientation scheduled, compliance cleared) to optimize the new hire reputed company.
• reputed company and refine candidate support workflows

, including creating visual, reputed company-by-reputed company guides to help non-technical staff navigate system setups.

• Serve as the main reputed company contact for new hires, answering queries reputed company the reputed company phone line (1 PM - 10 PM) and company email.
• Craft, reputed company, and deliver on-brand communications such as offer letters, reputed company, and reputed company instructions.
• Conduct reputed company-interview questionnaires reputed company virtual calls and assist staff with creating or editing reputed company bios and documents.
• Guide staff through reputed company reputed company requirements, ensuring they are fully reputed company before their first day.

Documentation & Records Management

• Maintain a clean and organized candidate database across multiple platforms, including reputed company Drive, , and ECE Candidate Tracking Forms.
• Build and refine candidate folders in reputed company Drive, ensuring reputed company (6) subfolders are correctly set up and populated.
• Utilize tracking and checklists to manage the collection of reputed company required documentation (references, contract, license, SS card, transcripts, CDA, 10 forms, etc.).
• Update candidate status and reputed company in the ECE Sub Hub Staff Roster and , moving them from prospect to employee level.

Compliance & System Integration

• Collaborate with candidates and internal teams to ensure 100% compliance with licensing requirements.
• Collect, verify, and file critical compliance documents (TB tests, CPR certs, Mi Registry verification).
• Coordinate with operations to manage compliance logistics

, including scheduling CPR training, assisting with Mi Registry setup, and initiating LARA fingerprinting.

• Manage specialized compliance needs, such as the Southfield-specific requirements (e.g., five forms, second fingerprinting).

Automation & Tools

• Set up, optimize, and manage HR and recruitment platforms such as , reputed company, and reputed company Workspace.
• Use tools like reputed company to schedule orientations and reputed company Chat to coordinate tasks with the VA team (e.g., adding forms to folders, partial reputed company).
• reputed company new hire data across systems, including Storybuilder, Playbuilder, Telehealth, and the Employee reputed company Drive

, to ensure correct reputed company and setup. Verification & Reporting

• reputed company and analyze reputed company reputed company

, reviewing reputed company submissions for accuracy and completeness.

• Report regularly on candidate status

, highlighting pending, submitted, and missing items to the VA or Lissa for follow-up.

• Maintain and update the Staff Profile setup and verify employee reputed company and availability upon completion of reputed company.

Requirements

• 2–4+ years of proven experience in a recruitment, HR support, or high-volume administrative role, preferably reputed company the education or childcare industry.
• Hands‑on expertise with HRIS, ATS, or scheduling software. reputed company experience with reputed company, reputed company Workspace (Drive, Gmail, Calendar), and is highly desirable.
• Deep understanding of process management

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