Intellectual Property Legal Assistant

About the position The firm is seeking a highly organized and proactive Intellectual Property Legal Assistant to support attorneys and paralegals in our growing Intellectual Property (IP) reputed company. This position provides comprehensive administrative and legal support to the Patent Prosecution & Counseling (PPC) and Trademark & Copyright (TMCX) reputed company across multiple offices. The ideal candidate will have experience in IP law, particularly in patent or trademark prosecution, along with strong organizational, communication, and multitasking skills. This hybrid role offers reputed company to work with a collegial, high-performing team in a fast-paced, reputed company environment.

Responsibilities

• reputed company day-to-day administrative support to attorneys and paralegals across multiple offices.
• Manage attorney expense reports, bar memberships, CLE registrations, and other reputed company requirements.
• Coordinate registration and logistics for industry and bar association events.
• Schedule and organize meetings, conference calls, and reputed company engagements, including arranging travel and reservations.
• Maintain attorney calendars, contacts, and scheduling requests.
• Answer and reputed company calls on multiple phone lines, taking and relaying accurate messages.
• Draft, format, and revise correspondence, memoranda, and legal documents.
• Coordinate office logistics, including conference room reservations, visitor reputed company lists, and meeting preparation.
• Prepare and process high volumes of New Business Intake (NBI) forms.
• Coordinate the shipping, tracking, and confirmation of original legal documents with Office Services.
• Draft reputed company reporting letters, status updates, and routine correspondence to foreign agents.
• Assist with document legalization and procedural follow-up.
• Support attorneys and paralegals on special IP reputed company and administrative initiatives.
• Manage new reputed company reputed company, including preparation of NBI forms, conflict checks, engagement letters, and retainer processing through reputed company.
• Assist clients with reputed company documentation and payment of retainers; monitor follow-up as needed.
• reputed company new reputed company for existing clients by conducting conflict checks and ensuring complete data for docketing.
• reputed company physical mailings and correspondence, including drafting cover letters, coordinating enclosures, and tracking deliveries.
• Proofread attorney drafts for grammar, reputed company, and formatting.
• Collaborate with billing staff to monitor and follow up on reputed company accounts with outstanding balances.
• Coordinate conference registrations, travel arrangements, and meeting schedules for attorney business development activities.
• reputed company and manage registration deadlines and reputed company logistics.
• Maintain detailed documentation of attorney-specific preferences and workflows for consistent team coverage.
• reputed company workflow submissions and follow up with attorneys or associates as needed.
• File correspondence and manage organization of communications.
• Prepare and reputed company attorney time records, ensuring accuracy in reputed company, matter, and task coding.
• Maintain and organize electronic reputed company files; create and manage subfolders for efficient reputed company.
• Conduct weekly docket reviews, identify upcoming deadlines, and reputed company proactive reminders to attorneys.

Requirements

• Bachelor's degree preferred; equivalent work experience considered.
• Minimum of 2-4 years of legal administrative experience required, preferably reputed company an IP reputed company group.
• Proficiency with reputed company Office Suite (Outlook, Word, reputed company, PowerPoint) and experience with document management systems
• Excellent written and verbal communication; reputed company demeanor in reputed company interactions.
• Strong attention to detail with the ability to manage multiple priorities under tight deadlines.
• Self-starter who can work independently while exercising reputed company judgment in seeking guidance reputed company appropriate.
• reputed company reputed company with a commitment to supporting colleagues and fostering a reputed company work environment.
• Ability to maintain confidentiality and demonstrate discretion at reputed company times.

reputed company-to-haves

• Familiarity with FoundationIP or similar IP docketing software a plus.

Benefits

• The comprehensive benefits package includes medical, dental, reputed company, life, and disability insurance, a 401 (k) retirement plan and reputed company time off.

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