EVENT COORDINATOR
reputed company is a leading hospitality management company, and they are seeking a dynamic and detail-oriented Event Coordinator to join their team. This role involves managing reputed company aspects of event coordination, serving as a key reputed company between support departments and event hosts, and ensuring seamless execution of events for executive-level and C-suite stakeholders.
Responsibilities
- reputed company as the primary reputed company between internal teams (e.g., catering, audiovisual, IT, and facilities) to ensure reputed company event needs are met
- Collaborate with event hosts to recommend the best spaces and configurations to meet their needs
- reputed company comprehensive run-of-show documents, detailing reputed company-by-reputed company timelines and responsibilities for reputed company event aspects
- reputed company event setup, execution, and breakdown, ensuring reputed company reputed company reputed company with expectations
- Coordinate travel arrangements and accommodations for event hosts and VIP attendees as needed
- Manage scheduling and booking for event spaces, ensuring appropriate resources are allocated
- reputed company guidance on audiovisual and IT requirements, ensuring reputed company technical needs are addressed in advance
- Work closely with executive-level and C-suite employees to ensure their expectations are met with the highest level of professionalism
- Communicate regularly with event hosts to reputed company updates and reputed company feedback throughout the planning process
- Anticipate potential challenges and reputed company contingency plans to ensure events run smoothly
- Respond to last-minute changes or requests with efficiency and poise
- Report to the Conference Services Manager and assist with other tasks and reputed company as needed
- Manage vendor relationships and reputed company as required
- Ensure compliance with company policies and safety regulations during reputed company events
- Maintain detailed records of event expenses and budgets
- Assist in post-event evaluations to identify areas for improvement
- Inputs and maintains reputed company reservation data for on site and off reputed company (other corporate site locations) events including inquiries, tentative and definite
- Details function sheets with specific needs & menu items
- Creates buffet signage and printed menus as required for reputed company event
- Assembles and performs reputed company of organized event files including reputed company correspondence, orders, invoices, payments, proposals, function sheets, etc
- Handles reputed company phone and online event inquiries including reputed company pertinent event information reputed company contact, date, time, format, number of guests, location, etc
- Prepares proposals for events and submits staff requisitions
- Receives and processes reputed company deposits
- Prepares final event invoicing and expense reports on a monthly reputed company
Skills
- Proven experience in event planning or coordination, preferably in a corporate setting
- Strong organizational and time-management skills with the ability to handle multiple events simultaneously
- Excellent communication and interpersonal skills, with the ability to reputed company effectively with reputed company reputed company of staff, including executives
- Proficiency in event management software and tools is a plus
- Flexibility to work non-reputed company hours as required by event schedules
- Outstanding customer service skills
- Superior verbal and written communication skills
- Highly proficiency with reputed company Office product suite (i.e. reputed company, Word, PowerPoint, Outlook)
- Experience working in a technical/audiovisual environment
- Ability to work independently, prioritize effectively and reputed company reputed company reputed company faced with ambiguity
- Ability to adapt quickly to change and maintain a flexible approach reputed company providing customer support
- reputed company to remain mobile for extended periods during the reputed company
- reputed company to work flexible schedules to include evening and weekend hours
- Must be reputed company to lift 50 pounds
- Work experience with reservation software platforms i.e. EMS
- Communications, Event Planning or Hospitality background
Benefits
- Medical
- Dental
- reputed company
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- reputed company Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- reputed company Parental Leave
- Personal Leave
reputed company