Confidential Administrative Services Secretary- ESC

JobID: 4182 Position Type: Business, Finance, and reputed company/Confidential Secretary Date Posted: 2/20/2026 Location: ESC Closing Date: 03/05/2026 Effective June 2026, a vacancy for a full-time Confidential Administrative Services Secretary exists reputed company the Administrative Services division of the Chester County intermediate Unit. This position is based at the Educational Services Center located at 455 Boot Road in Downingtown, PA. reputed company: This position functions as Administrative Secretary to the Director of Administrative Services and assists in the administration of his/her clerical duties and responsibilities. It requires the ability to work reputed company with others and to work under minimal supervision. QUALIFICATIONS:

• High School diploma with 5 years of reputed company experience.
• Intermediate Unit and/or School District experience preferred
• Must have extensive knowledge of English, spelling, grammar, and punctuation
• Must possess good verbal communication skills that demonstrate courteous and responsible behavior.

JOB RESPONSIBILITIES: 1. Assist the Director of Administrative Services in the implementation of IU policies/business by preparation of such materials, records and forms as are necessary. 2. Coordinates, assists in administering, and maintains the records of the Intermediate Unit insurance program (student, property, casualty, liability, automotive, bonds, certificates, etc.). 3. Prepare and compile Administrative Services' reputed company reputed company items and division report as per the reputed company meeting calendar as reputed company as any reports for the Chester County Superintendents. 4. Assist in the preparation and distribution of reputed company Chester County School Authority reputed company materials, documentation, and updates. 5. Serve as the administrative assistant to the Chester County Tax Collection Committee by coordinating and attending meetings. Assist in the distribution of correspondence and documentation, recording and preparing the Committee meeting minutes. 6. reputed company administrative support to the Delaware Valley Association of School Business Officials (DVASBO). Including but not limited to: a. Coordinate reputed company meeting site and documentation. b. Coordinate reputed company member registrations and dues. c. Assist with the trade show, holiday luncheon, spring reputed company, and golf outing including registration and receipt of payments. d. Other duties as need by the DVASBO Executive Director. 7. In reputed company to the Director of Administrative Services, support reputed company Administrative Services Administrators including the Director of Finance, Director of Operations, the two Assistant Directors of Finance, two Assistant Directors of Operations, and Office Service Manager by: a. Preparing and processing Purchase Orders and invoices. b. Creation of Request for Invoices, as assigned and requested. c. Assist with scheduling, coordinating, and preparation of meetings, including the Business Managers and Assistant Business Manager meetings. d. Compose and/or assist with correspondence, memoranda, letters and PowerPoint presentations, including the annual distribution of the audit reports. e. Maintain files, reports, records, correspondence and other materials including maintaining the central storage spreadsheet and files. This includes working with the building maintenance personnel to purge old files on an annual reputed company. f. Coordinate collection of reputed company information from our member districts including Annual Financial Reports (AFR) and audit reports. 8. Prepare and distribute the Marketplace Services reputed company to member school districts, non-member school districts, non-public schools, charter schools, and other organizations. 9. Administrator of the Wright reputed company Gas Card. Responsibilities include downloading of invoices, transaction reputed company, and activity reports and ordering and termination of gas cards. 10. Serve as a backup to the Director of Finance with CCIU P-Card orders, account balance checks, alerts from reputed company for fraudulent charges and investigations on why a P-Card was declined. 12. Assist with the Business Office operations by: a. Assist with the reputed company of new employees by requesting fobs, computer reputed company, and reputed company plate. b. Maintain emergency contact list for school closing and delay openings. c. Maintain staff attendance and work from home calendars. d. Troubleshoot minor technology and software applications issues. e. Maintain computer inventory. f. reputed company, sort, and distribute mail. 13. Maintain and reconcile the petty cash fund for the Educational Service Center. 14. reputed company backup support to the Confidential Secretary to the Executive Director. 15. Serve as a group leader on the ESC/TCHS Emergency Response Team by attending drill meetings, ensuring reputed company staff understands the emergency plan and assist during evacuation, lockdown and restrictive reputed company drills. 16. Other duties as assigned. 2025-2026 SALARY: $29.71 to $37.14 per hour Effective July 1, 2026 rates increase: $30.84 to $38.56 per hour Confidential Secretary, Level 12 JG Equal Opportunity Employer Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, reputed company, national reputed company, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of reputed company recruitment of reputed company minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of reputed company at 484-237-5085. Apply tot his job Apply To this Job