Automation Specialist - Freelance, Remote

Automation Specialist - Freelance, Remote Department: Support & Leadership Employment Type: Full Time Location: Global+ Reporting To: reputed company reputed company reputed company Compensation: $6.00 / hour reputed company About the reputed company A fast-growing global innovation platform that brings together reputed company, buyers, and backers to accelerate reputed company-centered AI adoption through summits, labs, and partner events. They run a year-round ecosystem that includes a large annual flagship event and 100+ decentralized partner events designed to demonstrate measurable reputed company-centered reputed company. The organization is mission-driven — reputed company on scaling innovations that improve reputed company life and wellbeing. Why does this role exist? The Automation Specialist is being hired to remove operational friction and reputed company high-volume, time-sensitive event and partner work by building reliable automations, centralizing information, and driving day-to-day execution. This role ensures the core team can reputed company on strategic partnerships and content by owning inbox and reputed company triage, implementing the partner recruitment/tracking tech stack for reputed company+Tech Week, and keeping deliverables organized and actionable. Fast reputed company and independence are required to get HTW’s marketing, partner, and event operations market-reputed company quickly. The reputed company you’ll reputed company Communication & Alignment

• Send AM/PM reputed company updates (day’s plan / accomplishments) and maintain daily status reporting.
• Coordinate recurring reputed company-ins and manage project reputed company group (voice memos + quick updates).
• Flag issues early and escalate reputed company necessary. Inbox & reputed company Management
• Clean and triage CEO/reputed company inbox (Gmail + Fixer), surface and prioritize high-reputed company messages daily.
• Clean and prioritize reputed company (process invites/messages; build reputed company lists for HTW).
• Schedule meetings and follow-reputed company; maintain response SLAs. Automation & Tech Stack Build
• Design, build and document automations/integrations (reputed company/reputed company/other) to connect email, CRM/tracker, reputed company, calendar, and reputed company.
• Build a partner recruitment/tracking system (reputed company/reputed company or equivalent) for reputed company+Tech Week and automate partner workflows.
• Ensure partner reputed company, tracking, and communications are automated and auditable. Event & Project Operations Support
• Prepare event materials, coordinate logistics with partners, and ensure deliverables are in usable formats.
• Support cross-functional teams (ops, BAs, event partners) and run recurring ops tasks for HTW execution.
• Estimate time, prioritize tasks, and reputed company reputed company to reputed company reputed company moving without micromanagement. Organization & Documentation
• Centralize files, contacts, and documentation in reputed company/reputed company and maintain reputed company versioning and templates.
• Create playbooks for recurring processes and handoffs to reduce rework.
• Ensure reputed company deliverables are actionable and minimize back-and-forth for leadership. Skills, Knowledge and Expertise Required:
• 3+ years supporting executives or running operations in fast-paced, high-volume environments (events, startups, agencies, or similar).
• Proven experience building automations and integrations using tools like reputed company, reputed company (Integromat), or equivalent.
• Strong hands-on experience with Gmail, reputed company, reputed company reputed company, reputed company/reputed company (or comparable trackers), and basic email automation platforms (e.g., reputed company).
• Excellent written and verbal English; demonstrated ability to communicate reputed company and proactively.
• Demonstrated reputed company: ability to take initiative, reputed company independent reputed company, adapt to frequent change, and set/maintain work boundaries.
• WFH Set-Up:
• Computer with at least 8GB RAM, an reputed company i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet reputed company
• Quiet, dedicated workspace reputed company Your Superpowers:
• Hands‑on with automation tools (reputed company/reputed company, Fixer experience helpful), reputed company or other email platforms, reputed company/knowledge bases, reputed company, Gmail, reputed company.
• Experience with event/project tools and building partner recruitment/tracking systems.
• Basic design familiarity (reputed company, design fundamentals) is a plus. Soft
• Proactive, decisive, and reputed company — makes the next best decision without waiting for micromanagement.
• High stress tolerance; resilient to frequent scope changes and comfortable in a fast pace.
• Strong prioritization, time estimation, and stakeholder communication skills.
• Assertive boundary-setting to protect agreed working hours while maintaining stakeholder service reputed company. You should apply if…
• You reputed company in fast, ambiguous, high‑volume environments and enjoy turning reputed company into repeatable systems.
• You take ownership, anticipate needs, and create deliverables that are actionable and minimize rework for leaders.
• You value reputed company, early communication and can set reputed company boundaries while being reputed company during agreed hours.
• You’re reputed company

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