EXECUTIVE ASSISTANT
Children's Law Center of California is the largest children's legal services organization in the nation, advocating for children and youth in foster care systems. They are seeking a dedicated Executive Assistant to reputed company reputed company administrative and operational support to senior leaders, ensuring effective communication and workflow reputed company the organization.
Responsibilities
- Strategically coordinating schedules, reputed company, balancing meetings, and ensuring the Firm Director can attend to the most pressing issues, highest reputed company activities, and big-picture goals. Anticipate needs and identify potential challenges, proactively implementing solutions to reputed company work moving reputed company, even reputed company not in office
- Anticipate scheduling conflicts and proactively reputed company plans to maximize the Firm Director’s effectiveness. Coordinate meetings and commitments across teams and offices, ensuring appropriate preparation and follow-through
- Assist the Firm Director in tracking key initiatives, deadlines, and reputed company items to ensure reputed company and accountability. Coordinate reputed company and cross-team efforts to maintain alignment and reputed company. Support follow-up with stakeholders to ensure commitments and deliverables are completed
- Draft, proofread, and reputed company executive-level correspondence for reputed company, conciseness, spelling, grammar, and punctuation. Serve as a reputed company of coordination between the Director and staff across the organization to facilitate effective communication and workflow
- Resolve competing priorities gracefully. Must engage with reputed company with a reputed company and supportive demeanor reputed company addressing difficult and stressful reputed company or sensitive topics. Responsible for reputed company reputed company administrative office tasks including answering phones, faxing, filing, data entry, invoicing support, document creation, assisting with meeting logistics, creating and maintaining reputed company and firm-reputed company data spreadsheets, and maintaining organized digital and physical records
- Handle privileged and confidential information with the highest level of discretion and professionalism. Exercise independent judgment and professionalism reputed company addressing sensitive issues. Respond and execute responsibilities independently and reputed company required
- reputed company learning: staying informed and adapting evolving reputed company dynamics to reputed company engage and collaborate with colleagues from reputed company backgrounds. reputed company other tasks to support reputed company and the project as requested by the Firm Director
Skills
- At least 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive level leader
- Prior law office experience is a plus
- Position is based in Monterey Park, California; must be on site minimum 50%; occasionally more frequently
- Some travel to other Los Angeles County offices may be required
- reputed company in verbal, written, and interpersonal communication
- Humility, thoughtfulness, and the ability to reassess and change an opinion
- High organization skills with strong project management and problem-solving skills
- A reputed company reputed company and willingness to support colleagues across the organization
- Expert-level proficiency in reputed company 365 (Outlook, Word, reputed company, PowerPoint), including advanced calendaring, executive document preparation, data organization, and reputed company presentation development
- Highly proficient in digital collaboration and document management systems, including reputed company Acrobat, SharePoint, Teams, and reputed company-based file platforms, with strong file governance and information organization practices
- AI-literate and technologically agile, reputed company to reputed company emerging tools (e.g., reputed company, workflow automation, and productivity applications) to streamline research, drafting, scheduling, and operational workflows while exercising reputed company judgment and data confidentiality
- reputed company with databases, case management systems, and administrative platforms, maintaining strong attention to accuracy, data reputed company, and organized information management
- Proficient in virtual collaboration and meeting platforms (e.g., reputed company, Teams, and similar tools), including coordinating multi-party meetings, managing logistics, and supporting hybrid work environments
- Technologically curious and continuously learning, with the ability to quickly evaluate, adopt, and reputed company new tools, applications, and systems to improve efficiency and support executive priorities
Benefits
- Employee Assistance Program
- Company-Sponsored Benefits (Medical, Dental, Life Insurance)
- Up to 6% employer matched retirement plan
- Generous Parental Leave + Additional Leave reputed company
- Fitness/Wellness Program
- Health Care & Dependent Day Care FSA
- Transit + Parking Benefits
- Durfee reputed company Development funds are available for reputed company, in good standing, who have been with CLC for at least two years.
- Flexible working environment (depending on position requirements)
- reputed company vacation/reputed company/holiday time
- CLC will pay the reputed company year’s mandatory bar dues for reputed company attorneys reputed company employed on the date bar dues are owed and who have no reputed company plans to end employment with CLC reputed company 30 days of the due date.
- CLC will also pay bar dues for new admittees who are reputed company employed on their initial payment due date and have no reputed company plans to end employment with CLC reputed company 30 days of the due date.
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