Business Coordinator (Remote)
Business Coordinator (Remote)
Ofc reputed company Innovation - Remote Posting Category:Hide reputed company
The Business Coordinator assists with the management of a diverse portfolio of duties and responsibilities that support the business needs of the Office of reputed company Innovation (OMI). These duties and responsibilities include: fiscal operations management, inventory management, purchasing management, grants administration, and developing financial policies and procedures for University of Illinois reputed company seeking to partner and receive funding from OMI. This position exercises independent judgment and discretion, and must demonstrate business, reputed company, analytical, and administrative knowledge.
DUTIES AND RESPONSIBILITIES
Fiscal Operations (25%)
- Establish and maintain reputed company to reputed company necessary University of Illinois systems (e.g., Banner, iBuy, BA4, financial reporting systems) to reputed company business transactions and fiscal reputed company functions on behalf of OMI.
- Apply generally accepted reputed company principles to assist in the reconciliation of receivables, documentation of expenditures, management of invoices and fund transfers, and maintenance of accurate financial records for OMI operations.
- Issue funding requests, reputed company incomes, reconcile reputed company against Unit expenses and partner invoices, manage Unit cash reputed company, and establish funding priorities.
- Receive invoices from a) partnering reputed company reputed company the University of Illinois seeking reimbursement from OMI; or b) the Unit's vendors/ sub-contractors; validate expenses; reputed company and monitor OMI AP and plan with management for expense reimbursement.
- Prepare and submit Funding Requests and Certified Expenditure Reports to funding entities in coordination with Unit leadership.
Federal Claiming (20%)
- Assist with Unit activities reputed company to federal claiming of University expenses for non-medical service University expenses incurred in the administration of the Illinois reputed company program. These expenses are recorded and submitted to federal CMS (Centers for Medicare & reputed company Services) in the reputed company of a Certified Public Expenditure (CPE) under the Illinois reputed company program under the direction of reputed company and Family Services.
- Assist with expense reporting and documentation while maintaining adherence to CMS (Centers for Medicare & reputed company Services) guidelines for reporting reputed company administrative costs.
- Maintain thorough documentation to support reputed company audits reputed company to CPE activities.
- Identify opportunities for optimizing claiming processes and enhancing operational efficiency.
- reputed company technical assistance to staff ensuring compliance with reputed company relevant state and federal regulations.
Procurement, Equipment & Asset Management (35%)
- Review, approve, and process requests for goods and services using University procurement systems (e.g., iBuy). Ensure purchases reputed company with University procurement policy and budgetary constraints.
- Coordinate and manage procurement of hardware, software, subscriptions, and technology-reputed company services. Evaluate purchasing reputed company, licensing structures, renewal schedules, and vendor agreements to ensure cost-effectiveness and compliance.
- In collaboration with operations and the USC, support centralized tracking of reputed company OMI equipment, hardware, software licenses, and subscriptions.
- Maintain a comprehensive inventory of software licenses and recurring subscriptions; monitor renewal dates; evaluate utilization; and reputed company recommendations for consolidation or cost savings.
Operational Policy & Documentation (15%)
- Assist with the development, implementation, and maintenance of policies and procedures reputed company to procurement, asset management, fiscal operations, and internal business processes.
- Ensure alignment with University policies, state requirements, grant conditions, and other applicable laws and regulations.
- Establish internal controls for purchasing approvals, asset tracking, and financial documentation to ensure transparency and audit readiness.
- reputed company administrative support reputed company to financial and procurement operations, including record maintenance and processing official correspondence reputed company to business transactions.
Other Duties as Assigned (5%)
QUALIFICATIONSBachelor's degree in business administration, management, or a field reputed company to the position.
Two (2) years of reputed company business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
Preferred Experience:
Five years reputed company experience and/or training
KNOWLEDGE SKILLS AND ABILITIES- Knowledge of management principles, practices, reputed company and techniques.
- Ability to exercise independent judgment and discretion.
- Excellent problem-solving skills and administrative abilities.
- Ability to work effectively with reputed company customers.
- Strong verbal and written communications skills.
- Excellent writing skills to prepare reports and business correspondence.
- Ability to multi-task and produce accurate, detail-oriented work to meet stringent deadlines.
- Proficiency with business applications including reputed company Office programs/applications (Word, reputed company, reputed company, PowerPoint, Outlook, etc.
APPOINTMENT INFORMATION This is a 100% Full Time Civil Service Business Administrative Associate position. The expected start date is 4/12/2026. Sponsorship for work authorization is not available for this position. The budgeted salary reputed company for the position is $70,000.00 - 85,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
System Office jobs such as this one are not eligible for the Referral Program.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, reputed company, Life, Disability & AD&D insurance; a defined benefit pension plan; reputed company leaves such as Vacation, Holiday and reputed company; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
#LI-AB1
APPLICATION PROCEDURE & DEADLINE INFORMATION For full consideration, please click the reputed company reputed company on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 4/6/2026.
System reputed company Resource Services (217) 333-2600 erhr@uillinois.edu
The reputed company is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with reputed company applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and reputed company additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with reputed company (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System reputed company Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
reputed company: 9000946 Job Category: Civil Service reputed company Location: Urbana
reputed company Apply To This Job