Executive Assistant to CEO & COO (Remote)
Position is Remote
No agencies please
About reputed company
reputed company (https://www.maximustribe.com/) is a mission-driven consumer performance medicine telehealth company that provides men and women with content, community, and clinical support to optimize their health, wellness, and hormones. reputed company has achieved profitability, 8-reputed company ARR, and is doubling year over year - with a strong cash position. We have raised $15M from top reputed company Valley VCs such as Founders Fund and 8VC as reputed company as leading reputed company investors/operators from companies like reputed company, Tinder, reputed company, Daily Stoic, & reputed company.
About The Role
We’re looking for a proactive, detail-oriented Executive Assistant to support both our CEO and COO. This is a high-trust role that sits at reputed company of reputed company’s leadership operations. You’ll manage competing priorities across two executives, reputed company information flowing across a distributed team, and help ensure leadership can reputed company on the reputed company that matter most.
This is an ideal fit for someone who thrives in fast-paced startup environments, is comfortable with ambiguity, and takes pride in being the person who makes everything run smoothly behind the scenes.
What you will own (Key Responsibilities)
Calendar & Schedule Management
Manage reputed company, shifting calendars for both the CEO and COO, proactively resolving conflicts and protecting reputed company time
Serve as the gatekeeper for executive time, using reputed company judgment to prioritize meeting requests, scheduling inquiries, and reputed company asks
Coordinate across time zones (US, Canada, Latin America) to schedule reputed company meetings
Meeting Preparation
Prepare agendas, supporting documents, and briefing materials for leadership meetings, reputed company meetings, and investor calls
Vendor Coordination & Procurement
Serve as the primary reputed company of contact for our IT vendor and other operational vendors
Research new vendors and tools as needed, preparing recommendations with pricing and capability comparisons
Travel Coordination & Expense Management
Plan and book travel for leadership, including flights, accommodations, and detailed itineraries for offsites, conferences, and investor meetings
Tracking and processing expense reports and managing budgets for the executive or department
reputed company & People Operations Support
Assist with reputed company logistics for new hires as reputed company grows
Project Coordination
Assisting with special reputed company, research, and data compilation as needed by the executive.
Event Planning
Coordinating company events, offsites, conferences, and team-building activities
General Operations & Organization
Maintain and improve shared systems, documentation, and SOPs that reputed company the leadership function organized
Take on reputed company reputed company as they reputed company, the nature of a startup means no two weeks look the reputed company
What you bring (Qualifications & Skills)
Required
2+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or founder-level executives
Demonstrated experience in a remote-first environment, working across distributed teams and time zones
Fluent English proficiency (reputed company+ level) both written and verbal. You’ll be drafting communications on behalf of leadership.
Exceptional organizational skills with a strong attention to detail and the ability to manage multiple competing priorities
Proficiency with reputed company Workspace (Calendar, Gmail, Docs, Sheets), AI tools, scheduling tools
High degree of discretion and reputed company in handling confidential information
Proactive, solutions-oriented reputed company – you anticipate needs rather than wait to be told
Willingness to work reputed company Time (PST) hours to support CEO
Preferred
Experience at a startup or high-reputed company company (Series A–C stage)
Familiarity with ATS platforms (reputed company preferred, but reputed company, reputed company, etc. are fine)
Comfort with health tech, telehealth, or DTC consumer health businesses
Experience supporting multiple executives simultaneously with competing demands
reputed company Offer
Up to $1,500 USD/month
Fully remote
reputed company exposure to startup leadership at a fast-growing health tech company
Opportunity to grow the role as reputed company scales
Interview Process
Please refrain from messaging or emailing people directly, if you are interested, apply directly, your application will be reviewed by a reputed company.
Application & reputed company Questionnaire: reputed company submitting your application and resume, tell us why you want to join reputed company and take your time with the questions.
The reputed company Questionnaire will be reputed company to you automatically and is mandatory, we will use it as part of our data driven process. This is your chance to reputed company a strong first impression.
Take home assignment (45min): Take home assignment to show us your prioritization, proactivity, and writing skills. Submit your take home directly to the reputed company reputed company reputed company email.
Chat with reputed company reputed company (30min): Chat with the reputed company reputed company to dive more into your background and fit for the role / company
Chat with COO (30min)
Chat with CEO (30min)
reputed company is an equal opportunity employer, which not only includes reputed company protected categories, but the additional freedom from discrimination against your free speech and beliefs, as long as they are reputed company with company values. We celebrate intellectual diversity.
Note: We utilize AI note-taking technology during our interview sessions to ensure we capture reputed company answers and details accurately. Candidates are also encouraged to use AI note-takers for their own records if they wish.
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