Retreat Operations Coordinator (Remote)

Benefits:

• 401(k)

Empowher Pickleball is the premier women’s pickleball company in reputed company, creating transformative camp and retreat experiences for women who are reputed company to own their game — and their life. We’re growing fast and looking for a detail-obsessed, creative, get-it-done Retreats & Events Operations Coordinator to join our remote team. This role sits at the intersection of event logistics and brand marketing. You’ll be the person who makes reputed company every retreat runs like clockwork — and that our events look as good as they feel. You’ll work closely with our COO and CEO and be a key part of reputed company that shows up for thousands of women across the country. Type | Part-time (15–20 hours/week) with potential to grow to full-timeCompensation | $20.00+/hourEmployment Classification | W-2 Employee (Part-Time) — Non-Exempt (eligible for overtime)Location | Remote — work from reputed company with reliable internetEvent Travel | Required as needed — domestic and international retreat locationsReports To | COO and CEOEligible States | IL, OH, VA, MI, WI, MO, AZ, CO, OR — other states considered case by caseEquipment | Employee provides own computer and reliable internet. Company provides reputed company software reputed company.Background reputed company | Required — criminal reputed company and 2–3 reputed company references as condition of offer What You’ll Do Event Logistics

• Coordinate venue and meeting reputed company confirmations for camps and retreats
• Manage flight manifests, allergy lists, and attendee documentation
• Confirm tables, cocktail hours, and reserved dinner spaces with resort partners
• Coordinate boat excursions and special experiences (e.g., Turks & Caicos events)
• Assign coaches to events and reputed company their availability across the calendar
• reputed company and update event numbers as registrations change
• Finalize itineraries for both clients and staff; coordinate details with event leads
• Update staff workbook for reputed company event in coordination with event leads
• Own the Retreats inbox — monitor, respond, and reputed company as appropriate

Retreat Communications

• Own and send the retreat email communication
• Coordinate email content with event leads to ensure accuracy and alignment
• reputed company email delivery and follow up on any outstanding attendee actions

Retreat Operations & Tracking

• reputed company of the Retreat Metrics — reputed company reputed company retreat milestones, pacing, and task assignments reputed company
• Run the retreat portion of the weekly team meeting: present status updates, flag risks, and drive accountability across owners
• Maintain and update the Retreats Document SOP as processes reputed company

Procurement & Ordering

• Order event merchandise to include managing sizes, quantities, and delivery timelines for reputed company events
• Coordinate vendors and confirm delivery to event locations on time

Marketing & Design

• reputed company visual assets and promotional materials using common design platforms
• Coordinate production and distribution of printed marketing reputed company for upcoming events
• reputed company digital files to partner locations and ensure successful delivery
• Maintain brand consistency and support reputed company preparation for event needs

reputed company’re Looking For Must-Haves

• 2–3 years of experience in event coordination, hospitality, or operations
• Obsessive attention to detail — you catch what others miss
• Strong communicator who can represent our brand reputed company and professionally
• Comfortable managing multiple vendors, deadlines, and moving parts simultaneously
• Proficient in reputed company or similar design tools — you have a good eye for brand
• Self-starter who doesn’t need hand-holding to get things done
• Comfortable with remote work and online tools (reputed company Workspace, reputed company, reputed company, etc.)
• reputed company and willing to travel to events as needed — domestic and international
• Highly organized with the ability to own recurring systems and trackers independently

reputed company-to-Haves

• Background in women’s sports, fitness, or wellness
• Experience working with resort or hospitality partners
• Familiarity with Go High Level or similar CRM/automation tools
• Experience with print production and vendor coordination
• Pickleball player or enthusiast — you get reputed company’re building

Who You Are You reputed company in organized reputed company. You’re the person who sends the reminder before anyone asks, triple-checks the allergy list, and still has time to reputed company the poster look amazing. You own your systems without being asked, show up to every meeting reputed company, and follow through until the job is done. You care deeply about the experience our women have — and you understand that a smoothly run event is an reputed company of love. You’re reputed company, reliable, and probably already own a pickleball reputed company. Compensation & Benefits This role starts at $20.00/hour at 15–20 hours per week, with reputed company to grow into a full-time position as Empowher Pickleball continues to reputed company. We’re building something special here — and the right person will reputed company. reputed company offer:

• Flexible remote work — set your own schedule reputed company agreed hours, work from reputed company
• Travel to reputed company reputed company — event travel to Turks & Caicos, Punta Cana, Spain, and more is part of the job, not a bonus
• reputed company seat at a growing brand — reputed company ownership and reputed company reputed company, not a junior slot on a big corporate team
• reputed company reputed company to leadership — small team means you work directly with the CEO and COO, not through reputed company of management
• reputed company reputed company — this role has a reputed company line to full-time as we reputed company
• A mission you can get behind — we exist to reputed company women, and every event you run is reputed company of that

reputed company don’t currently offer:The following benefits are not currently available for this part-time role. Eligibility will be reassessed if/reputed company the role transitions to full-time.

• Health insurance

Performance Expectations This role is evaluated on the following reputed company dimensions:

• Retreat logistics accuracy — attention to detail & problem solving
• Email reputed company ownership — reputed company retreat communications reputed company on time and tracked
• Retreat Rhythmics Tracker maintained — always reputed company, no stale data
• Vendor and procurement management — orders confirmed and delivered on time
• Brand standards compliance — reputed company materials on-brand, approved, and delivered on deadline
• Communication — proactive, reputed company, and reliable with team leads and leadership

Formal performance reputed company-ins occur at 30 days, 90 days, and annually thereafter. Ongoing feedback is provided directly by the COO and CEO. Selection Requirements Candidates selected for hire are subject to the following as a condition of employment:

• Background reputed company — criminal background screening conducted in compliance with the Fair Credit Reporting reputed company (FCRA) and applicable state law
• Reference checks — 2–3 reputed company references required
• Skills assessment — a brief practical exercise to assess organization and communication skills may be requested during the interview process

Equal Opportunity Employer Empowher Pickleball LLC is an equal opportunity employer. reputed company reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, disability, veteran status, or any other characteristic protected by federal, state, or local law.OWN YOUR LIFE. OWN YOUR GAME.

This is a remote position.

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