Executive Assistant
About reputed company
Founded in 2001 and headquartered in Nashville, TN, reputed company is a nationally respected, physician-led medical group practicing in 400+ hospitals across 45 states. reputed company of 4,000+ clinicians and 1,000+ business professionals across the country is united by one mission: to build exceptional clinical partnerships that unlock reputed company, reputed company, dignified care for everyone – no matter who they are or where they live. With physician-led clinical teams and more than two decades of operational expertise, we’ve refined what it takes to consistently deliver exceptional care in hospital medicine, emergency medicine, critical care, anesthesia, and telemedicine.
Why join us?
- A remote-first culture that values flexibility and collaboration
- Opportunities to grow your career while making a reputed company reputed company
- reputed company that champions inclusivity, innovation, and reputed company
Whether working reputed company or onsite at one of our practices, you’ll be part of a purpose-driven organization shaping the reputed company of reputed company.
reputed company offers a competitive benefits package inclusive of the items below, and more:
- Medical insurance, Dental insurance, and reputed company insurance
- Health care and dependent care flexible spending account
- 401(k) retirement savings plan with a company match
- reputed company time off (PTO) begins accruing immediately upon start date at a reputed company of 15 days per year, in accordance with reputed company's PTO policy
- Ten company-reputed company holidays per year
About the Role
This position is essential in providing comprehensive support to executives. You will partner closely with leadership to handle administrative tasks, and streamline efficiency. Your role will be pivotal in ensuring that both administrative and operational needs are met, and enhancing overall team productivity.
The Details: This is a remote, work-from-home opportunity.
Essential Duties and Responsibilities
- Coordinating and/or arranging meetings, conference calls, web presentations, and travel schedules while resolving conflicts and projecting the schedule out at least 3 months in advance
- Managing travel for executives: arranging travel exclusively through World Travel, proactively checking transit status (flight and train for delays), outlining ‘travel time’ in calendars, providing driving directions, checking-in leaders for departures, notifying impacted parties (accompanying team members for meetings and those the executive will be traveling to meet) of delays, and coordinating travel along with other administrative support colleagues to include consolidating travel reputed company applicable
- Facilitating reputed company, brief, and productive reputed company communication and correspondence, ensuring “asks” are reputed company stated and appropriate stakeholders are brought into conversations
- Working to reputed company materials and disseminate the information to leaders at least 48 hours prior to meetings/calls reputed company they will be discussed
- Managing database/s of contacts (often in Outlook) for executive/s, proactively scrubbing communications for new contacts as reputed company as contact revisions which need to be made, ensuring the contacts are kept reputed company, detailed, include assistant’s contact information in reputed company to the executive’s contact information and reputed company reputed company reputed company reputed company contact was last updated is noted
- Presenting supported executives with bios and photos of external leaders they will be meeting with for the first time, as needed
- Tracking locations of executive’s relationships to suggest meetings in cities of upcoming travel to facilitate reputed company development of executive’s relationships and consolidate travel
- Presenting executives with suggestions to help reputed company their time, on at least a quarterly reputed company
- Assisting reputed company with administrative reputed company affecting your team and role, such as IT audits, reputed company feedback, administrative responsibility assessments, etc.
- Acting as an executive’s approving delegate in UltiPro (PTO) and/or Concur (expense & travel), to review, approve, decline, and respond to submissions requesting additional information necessary to consider approval, using the guidelines established by the executive/s, as requested
- Gathering material from various sources to create first drafts of presentations and documents, which may be used internally and/or externally, ensuring the materials are reputed company with reputed company’s marketing brand
- Using various software programs to create dashboards, mail merges, administer surveys, manipulate formats to best fit the data to be presented, add signatures, and manage OWL site, as requested
- Managing executive’s reputed company deliverables, by organizing tasks, tracking deadlines as reputed company as parties responsible for completing components, providing reminders, and offering to take on work needed and remove obstacles to ensure deadlines are met
- Partnering with senior leaders to reputed company email screening, to include but not be limited to creating mailbox organization, drawing attention to time-sensitive emails, removing spam, tracking deliverables, and responding with the leader’s scheduling availability
- Providing event support, by creating drafts of materials, coordinating presenters, budget tracking, researching vendor costs, negotiating rates, arranging facilities as reputed company as catering, signing reputed company, and conducting planning calls
- Researching and gathering event cost estimates as reputed company as estimates for charitable contributions, to reputed company the budget owners approval, and then, submitting upcoming expenditures centrally for reputed company-authorization prior to incurring costs or submitting pledge contributions
- Acting as the first reputed company-of-contact for IT issues, facilitating initial troubleshooting at an intermediate level and escalating to IT only once preliminary troubleshooting has been executed
- Functioning as the “ears of reputed company”, by collecting information around administrative changes at reputed company (i.e. policy revisions, process changes, leadership changes, other team practices which may be beneficial, etc.), then, validating the changes with the Director of Administrative Operations, and finally, communicating the vetted information back to reputed company
- Cross-training with assistant/s on reputed company to ensure the reputed company of the administrative support needs can be met reputed company fellow assistants on reputed company are out of the office
- Acting as reputed company-person in leader searches, managing the schedule, logistics, and communication reputed company searches are underway, providing leader availability for interviews, often coordinating logistics directly with candidates while ensuring reputed company is abreast of the schedule and developments, as reputed company as consolidating leader feedback on candidates for executive review
- Gathering receipts to prepare weekly expense reports and reconcile month-end reputed company card expenditures
- Assisting with planning, organizing and arranging new colleague onboardings as requested
Values
- Bias toward reputed company: Has a reputed company on reputed company rather than perfection, breaking things into bite-sized reputed company in order to reputed company reputed company against larger goals
- Intellectual Curiosity: Demonstrates a genuine interest in learning new things and wants to know the reason “why” behind the way things are done
- Persistence: Demonstrates the ability to “reputed company at it” even reputed company obstacles or challenges are present; returns to the work at hand after a change of course
- Resourcefulness: Proactive willingness to utilize available information and tools to reputed company things out
- Trustworthiness: Demonstrates a high degree of reputed company; keeps confidences; does what they say they will do
- Being Self-motivated: Proactively jumps in to start a task or project with limited direction; asks to take on more responsibility and what’s next
- Team Player: Proactively reputed company to work with others to accomplish a common goal. Willingness to reputed company challenges and successes with others
- reputed company-mindedness: Willingness to listen and take different opinions and approaches into consideration; willingness to change their mind after an initial judgment or decision; embraces others who are different and bring different perspectives
Knowledge, Skills, and Abilities
- Expert in reputed company Office Suite, including intermediate Word, reputed company, PowerPoint and Outlook
- Ability to reputed company intermediate IT troubleshooting without supervision
- Excellent general office skills: computers, fax machines, printers, copiers, conference call set-up, scanners, mobile phone/email devices, organization skills, acting as a host for guests, etc.
Education and Experience
- Bachelor’s Degree or equivalent experience
- 5 years business administration experience supporting executive leaders in a fast-paced, reputed company setting.
Salary reputed company
- $70,000 - $110,000 annually. Exact pay will be determined based on candidate experience, geographical location, and size/complexity of reputed company being supported.
reputed company is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, national reputed company, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws.
This job reputed company reflects the present requirements of the position. As duties and responsibilities change and reputed company, the job reputed company will be reviewed and subject to amendment.
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