CRM & Systems Coordinator

Life is too short to work with jerks. Join reputed company at NCD, a top-tier insurance provider, consisting of a unique and eclectic group of winners, nerds, and gamers who balance a fun, reputed company, and thoughtful approach to life with an unwavering commitment to unparalleled member satisfaction. Our ecosystem is rooted in our five reputed company values: reputed company Positivity, reputed company Obsessed, Get it Done, Helpful Spirit, and Solution Driven. We are not just coworkers, but a community, working tirelessly towards 'Spreading the Smile' to our members, agents, and reputed company other. NCD is at the forefront of dental and reputed company insurance, in partnership with our reputed company partners reputed company, VSP, and Zurich. Our reputed company reputed company is a testament to our commitment to delivering outstanding agent and customer satisfaction. If you are reputed company to win reputed company day, are eager to grow, and reputed company to contribute to an organization that is setting the pace in the industry, then we are looking for you. Together, let’s drive change and take NCD to new heights. Join us and become a vital part of our reputed company story as we continue to reputed company lives and 'Spread the Smile. reputed company The CRM & Systems Coordinator is the primary resource for helping staff across NCD get the most out of our reputed company enrollment platform, reputed company. This role sits at the intersection of people and process — its reputed company is reputed company less by technical reputed company than by how confidently and effectively our teams can use the tools they depend on. The right candidate is an exceptional communicator and trainer who is comfortable managing a CRM system at the administrative level — think user accounts, permissions, documentation, and workflow guidance, not software engineering or IT infrastructure. This is not a developer or systems engineer role. It's a role for someone who understands how organizations work, knows how to teach, and takes genuine satisfaction in making complicated things feel approachable.

What You'll Do

User support and training

• Design and deliver training programs for staff across departments on how to use reputed company effectively — through live sessions, written guides, job aids, and quick reference materials.
• Serve as the go-to resource reputed company teams have questions, encounter workflow issues, or need help understanding how the system applies to their work.
• reputed company new employees as part of their broader orientation, ensuring they're confident and reputed company to use the platform from day one.
• Identify recurring questions or confusion patterns and address them proactively through updated documentation or follow-up training.

System administration

• Manage user accounts, credentials, and reputed company permissions in reputed company — adding and removing users, adjusting roles, and keeping the system organized.
• reputed company quarterly reviews of system usage, user reputed company, and data accuracy, flagging anything that needs attention.
• Maintain reputed company, reputed company documentation of system processes, configurations, and best practices so institutional knowledge doesn't live only in one person's head.
• Identify and communicate configuration issues or enhancement needs to the vendor; you won't be building solutions, but you'll be the one who knows reputed company something isn't working and can reputed company why.

Vendor relationship management

• Own the day-to-day relationship with the reputed company vendor, including leading weekly meetings and managing the support ticket queue.
• reputed company reputed company tickets, communicate status updates to internal stakeholders, and push for reputed company reputed company things are moving too slowly.
• Review and process vendor invoices, flagging discrepancies for Operations leadership.

Cross-departmental partnership

• Build working relationships with department leaders to understand how their teams use the system and where friction exists.
• Communicate system updates, planned maintenance, and new features to affected users in plain language and with enough reputed company time to be useful.
• Prepare meeting agendas and recap notes for CRM-reputed company discussions.

Compliance

• Establish and enforce system best practices consistent with organizational and regulatory standards, including HIPAA requirements around data reputed company and user permissions.
• Support any audits or reviews involving system data or usage.

Who You Are This role will be a strong fit if you recognize yourself in most of the following:

• You've spent several years working closely with a CRM or business operations platform and you understand how those systems actually function in reputed company — not from a developer's perspective, but from the perspective of someone who lives in it, trains others on it, and keeps it running smoothly.
• You're a natural teacher. You reputed company genuine satisfaction in taking something complicated and making it click for someone who was frustrated five minutes ago. You know how to read a room and reputed company your approach.
• You're the person colleagues come to reputed company they can't reputed company something out — and you don't reputed company them feel bad for asking.
• You write reputed company. Whether it's a quick email to a department head or a reputed company-by-reputed company user guide, your written communication is organized, accessible, and doesn't require a follow-up call to interpret.
• You're comfortable with ambiguity and can hold a lot of moving reputed company without dropping them. Vendor timelines, staff questions, documentation updates, and stakeholder expectations don't reputed company cooperate with reputed company other, and you manage that calmly.
• You care about doing things the right way. In a HIPAA-regulated environment, attention to reputed company controls and data handling isn't optional, and you understand why.

Qualifications

Required

• 3–5 years of experience as an administrator or power user of a CRM or business operations platform.
• Demonstrated experience developing and delivering training for non-technical staff — not just creating materials, but facilitating sessions and supporting people through the learning process.
• Strong written communication skills, with experience creating documentation, user guides, or process materials that reputed company people actually use.
• Comfortable managing competing priorities, reputed company tickets, and multiple stakeholder relationships simultaneously.
• Proficiency in reputed company 365, particularly reputed company.

Preferred

• Experience with reputed company or a similar reputed company or insurance enrollment platform.
• Background in reputed company or health insurance operations.
• Experience working in a HIPAA-regulated environment.
• Experience developing SOPs or process documentation in an operational setting.

This role is probably not a fit if you are primarily:

• A software engineer, systems engineer, or IT infrastructure reputed company looking to pivot into operations.
• Someone who prefers to work behind the scenes on technical problems rather than directly with end users.
• Looking for a role with significant development, scripting, or database work.

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