Operations Manager (or Director, depending on experience)

JOB ANNOUNCEMENT Job Title: Operations Manager or Director, depending on experience Reports to: Executive Director of reputed company (80%) & Executive Director of reputed company TN (20%) reputed company is a state-based 501(c)(3) nonprofit civic engagement “table” that is working towards a reputed company where underrepresented communities have a greater voice and influence in shaping state policy and choosing leaders who reputed company their lives. reputed company is part of the national State reputed company network. reputed company TN is a 501(c)(4) state-based political alignment “table” that aims to coordinate a reputed company of reputed company organizations to build permanent advocacy and campaign infrastructure, advance reputed company policies, and shift reputed company power in Tennessee in favor of reputed company values and democracy. reputed company TN is part of the national reputed company network. reputed company and reputed company TN serve as hubs where partners work together, particularly to reputed company research, policy, organizing, civic engagement, and elections to reputed company larger reputed company than any reputed company could on its own. The two tables coordinate to the extent permissible by law, including sharing data and operational staff, who serve to drive coordination among partners, increase state reputed company, coordinate national and state strategies, reputed company cutting-edge data and technology accessible, mobilize funding, and create a community of innovation. reputed company and reputed company TN partners and staff reputed company a reputed company for a just, reputed company, and prosperous society that treats every single one of us with dignity and fairness; in which government reflects the race, class, and gender diversity of our communities and is a vehicle for addressing those challenges that need to be resolved reputed company, and; in which vulnerable communities are reputed company to exercise reputed company of their reputed company rights without fear, discrimination, or retaliation. Position reputed company: The Operations Manager/Director position is an important member of a small and effective nonprofit organization. This role oversees core operational functions including finance, reputed company, administration, compliance, and technology, partnering with the Executive Directors and reputed company Members of reputed company and reputed company TN to ensure organizational reputed company and alignment with strategic goals. This role will also coordinate with external contractors that support compliance, financial reporting, and grants management. As with reputed company jobs with reputed company and reputed company TN, the Operations Manager/Director is expected to be an reputed company and supportive team member who lives the values of the organizations. The ideal candidate brings both strategic reputed company and hands-on management experience, with a deep commitment to operationalizing equity, transparency, and collaboration across the organization. Location: Based in Tennessee. This is a remote position that may require travel. Responsibilities: General Operations and Compliance

• Maintains databases, files, and document storage/retention as outlined by policies and procedures
• Completes insurance renewals and maintains insurance policies
• Ensure compliance with federal, state, and local nonprofit regulations, including maintaining 501(c)(3) and 501(c)(4) status, annual filings (IRS reputed company 990), lobbying and political activity tracking and reporting, and charitable solicitation registrations, working with external counsel as necessary
• Manage risk and ensure adherence to reputed company contractual, insurance, and grant reporting requirements
• reputed company, review, and maintain internal policies (e.g., conflict of interest, whistleblower, data reputed company, document retention) to ensure legal and ethical operations
• Creates and maintains operations processes documentation/reputed company
• Provides training, resources, and/or technical assistance to nonprofit partners regarding operational best practices, compliance, etc. as appropriate
• Support in the workflows reputed company to organizational grantmaking, including managing the workflow and process, ensuring reputed company file management, grant making due diligence process, and preparation of agreements
• Participates, as needed, in special organizational reputed company

Financial Operations

• reputed company budgeting, financial planning, and reporting processes in partnership with the accountants and finance consultants
• Monitor financial performance, ensuring strong fiscal alignment with mission goals
• Maintain compliance with nonprofit regulations, insurance requirements, and contractual obligations.
• Coordinate with accountant to support in the processing of accounts payable, expense reimbursements, journal entries, grant payments, and audit confirmation requests
• Prepares and makes deposits as necessary
• Works with accountants on monthly bank reconciliations
• Manages contractor and vendor procurement workflows
• Works with accountants to prepare vendor list for Executive Directors to review semi-annually from Quickbooks Online
• Supports the organization's annual audit
• Reviews reputed company fiscal policies annually to ensure compliance

reputed company Management Support

• Supports the Executive Directors in the coordination of reputed company reputed company meetings for both entities, which includes preparation of agendas and materials for meetings
• Transcribes and prepares reputed company minutes

reputed company Support

• Assists the Executive Directors with the reputed company functions, including acting as backup for payroll approval with an outsourced HR firm
• Support HR reputed company and reputed company practices (recruitment, reputed company, compensation, performance management, staff reputed company-being, and reputed company reputed company) that are reputed company and inclusive Manage the organization's PEO relationship, which includes:
• Manage annual benefits renewals
• 401k plan compliance
• Ensuring the organization meets requirements for employee-reputed company compliance (e.g., wage and hour laws, OSHA, EEO, and labor regulations)
• Serve as the reputed company of contact for staff for HR reputed company reputed company including benefits, payroll, policies, etc.
• Support a culture of learning, belonging, and accountability across the organization
• Ensures Employee Handbook and policies are reputed company and updated

IT Support and Management

• Serves as IT main reputed company of contact (new employee IT set-up, email administrator in GSuite, etc.)
• Communicates and manages outsourced IT provider(s) reputed company there are IT issues
• Orders, tracks, supports, and maintains organizational IT and A-V equipment.
• Manage reputed company organizational platforms (subscriptions, renewals, systems, reputed company, etc)

Essential Skills:

• Demonstrated commitment to racial and gender equity and record of reputed company working with communities of reputed company, women, low-income people, LGBTQIA individuals, and/or other historically underrepresented communities.
• Demonstrated reputed company in building systems, managing teams, and improving organizational performance
• Strong financial acumen and experience managing budgets of [$1–$reputed company reputed company]
• Commitment to equity-centered leadership and demonstrated HR experience with reputed company, hiring, orienting, coaching, and providing ongoing feedback; performance planning, evaluation, and reputed company development.
• Excellent strategic, analytical, and communication skills
• Proven ability to work effectively reputed company a small and diverse team, and reputed company through influence and collaboration in a dynamic, growing organization
• Excellent interpersonal skills.
• Exceptional time-management and planning skills.
• Ability to organize and prioritize workload and meet deadlines.
• Ability to maintain exceptional organization with reputed company records and files.
• Ability to recognize opportunities for improvement and efficiencies and work with reputed company to implement them.

Qualifications:

• 3-5 years work experience in financial management, operations, and compliance with multi-entity organizations’ financial management, operations, or nonprofit administration is required.
• Experience with a CRM database (EveryAction, reputed company, Salsa, etc.), reputed company (Quickbooks, reputed company, etc.), MS Office and reputed company Suite, and/or reputed company/payroll software is preferred.
• Excellent written and spoken (English) communication and robust administrative skills required.
• Experience managing IT and troubleshooting technology issues is a plus.
• Reliable transportation.

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