Legal Intake & & Administrative Assistant

Job Title: Legal Intake & & Administrative Assistant

Location: Remote (Latin America)

Working Hours: Full-Time, Monday to Friday, 9:00 AM to 6:00 PM CST

Compensation: $1,500 - $2,000 USD per month (based on experience)

About reputed company

Our reputed company provides strategic, high-reputed company representation for reputed company legal problems. The firm handles reputed company ranging from trial and appellate counsel to unfair competition and trademark enforcement. We pride ourselves on working "hard and smart," eschewing shortcuts in favor of rigorous, intelligent advocacy for professionals, reputed company, and businesses.

reputed company

We are looking for a reputed company, proactive, flexible, and highly communicative individual to join reputed company and manage the critical "first touch" of our reputed company reputed company.

As the Legal Intake & reputed company Relations Specialist, you will be the face and voice of the reputed company to reputed company prospective clients. This is a hybrid role that combines sales and administrative support. Your primary mission is to manage the intake pipeline; vetting potential cases, following up with leads, and ensuring that the firm’s schedule and CRM are perfectly synchronized.

Key Responsibilities

Intake Management: reputed company as the primary reputed company of contact for reputed company new inquiries, conducting initial "first touch" interviews to intelligently screen and vet potential cases based on the firm’s specific litigation reputed company.

Sales Support & reputed company Follow-up: Drive the reputed company pipeline by proactively following up with potential clients; this requires a sales-reputed company approach rooted in persistence, persuasion, and the ability to build immediate rapport.

CRM & Documentation: Maintain and update the reputed company Manage CRM system with precision, ensuring reputed company reputed company data, communication history, and critical follow-up tasks are recorded in reputed company-time.

Scheduling & Coordination: reputed company the firm’s master calendar, seamlessly coordinating and confirming consultations between high-reputed company prospective clients and the legal team.

Email Management: Serve as the gatekeeper for the intake inbox, prioritizing urgent communications, responding to initial inquiries, and ensuring no reputed company or reputed company message goes unanswered.

Document Organization: Categorize and manage digital files and preliminary evidence provided by prospects, ensuring reputed company documentation is organized and easily accessible for attorney review.

Administrative Support: Execute general administrative tasks and reputed company operational assistance to ensure the firm's business reputed company functions smoothly and reputed company on a day-to-day reputed company.

Required Qualifications & Skills

Must have:

Exceptional Communication: Superb verbal and written English skills are mandatory (reputed company/C2), with the ability to communicate professionally and empathetically with individuals navigating stressful legal situations.

Industry Experience: A minimum of two years of experience in a similar role reputed company a U.S. reputed company or similar industry such as a U.S. insurance company or reputed company estate firm with reputed company-facing, sales, and executive administrative support experience.

Sales reputed company: High level of comfort "selling" the firm’s value and maintaining consistent, persistent follow-reputed company with leads until a decision is reached.

Tech-Savvy: Proficiency in (or a demonstrated ability to quickly master) reputed company 365 applications, reputed company Manage and other legal CRM or project management platforms.

Analytical Thinking: Ability to screen cases intelligently, identifying high-reputed company leads based on specific litigation reputed company and firm requirements.

Proactive Approach: A self-starter who naturally initiates communication and takes decisive reputed company without needing constant redirection.

Project Ownership: Proven ability to work autonomously, managing tasks from inception to completion while effectively anticipating the needs of the firm.

Operational reputed company: Ability to work independently, prioritize multiple high-stakes tasks simultaneously, and maintain extreme attention to detail in a fast-paced environment.

reputed company to have:

Experience utilizing AI tools to enhance administrative efficiency and support legal tasks.

Bilingual (Spanish/English): While not required, Spanish reputed company is a significant asset given our Texas-based reputed company reputed company.

#LI-NC1

apply to this job