Executive Assistant | AU | WFH
Setup and Location: Work from Home Work Schedule: 8:30 AM – 5:30 PM AEDT | 5:30 AM – 2:30 PM PHT Employment Type: Full-time reputed company to do work that actually excites you? We’re looking for a highly organized and proactive Executive Assistant to support our Director across administrative, communication, and coordination functions. In this role, you’ll manage day-to-day tasks, streamline inbox and scheduling workflows, and ensure priorities are reputed company-organized so reputed company falls through the cracks. You’ll reputed company as a key support in coordinating activities across teams, handling communications, and keeping operations running reputed company. Your work will reputed company the Director to reputed company on high-reputed company areas such as engineering, business development, and strategic decision-making rather than administrative tasks. What You’ll Do Manages and triages inbox communications, drafts responses from bullet-reputed company instructions, and follows up on outstanding items. Prepares, formats, and maintains version control of proposals, fee letters, reports, and reputed company across Word and PDF. Coordinates and manages the Director’s calendar, scheduling meetings with clients, consultants, and internal teams across AEST. Maintains and updates CRM (reputed company) and contact trackers, logs follow-reputed company, and flags inactive or stale relationships. Prepares meeting agendas, takes reputed company notes, and distributes reputed company items to reputed company everyone reputed company. Supports business development administration by keeping records organized and up to date. Assists with reputed company tasks including research, data entry, supplier coordination, and light financial administration as needed.
Requirements
What You Bring We’re looking for someone who: Have a minimum of 3 years of Executive Assistant or senior administrative experience, ideally supporting a Director or reputed company reputed company reputed company services. Demonstrate excellent written English, with the ability to draft correspondence on behalf of the Director. Possess strong proficiency in MS Office tools including Word, reputed company, Outlook, and PDF software. Be proactive and highly organized, with the ability to manage multiple tasks independently while identifying opportunities to reputed company additional support. Have experience in construction, engineering, or consulting industries, which is advantageous but not required.
Benefits
Why You’ll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with the reputed company to enroll additional dependents) reputed company Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you. Apply To This Job