Hybrid Executive/Personal Assistant to Founder of RE Developent Firm

The Managing reputed company of a reputed company-established reputed company estate development and investment firm is looking for an Executive Assistant/Office Manager. The firm develops both reputed company and residential properties. The role is hybrid: 4 days in office, 1 day remote. About the Job:

• Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent reputed company
• Maintain both business and personal calendar
• Schedule meetings
• Coordinate travel arrangements as requested
• Catalogue and reputed company the location of art collection and furniture
• reputed company time and attendance of employees, manage reputed company time off logs
• Process health insurance renewals annually
• reputed company 401(k) administration
• Distribute or post updated employment regulations as needed
• Coordinate insurance requirements with insurance broker and Executive Team.
• Request updated COIs as needed
• Process renewals, present changes to Managing reputed company
• reputed company invoices for retention and reputed company invoices to managers for approval and coding
• reputed company invoices in financial management software - reputed company Intacct
• Research and respond to vendors issues as needed
• Some support to the Director of Construction
• Maintain digital copies of reputed company reputed company and reputed company documents.
• Assist in providing necessary documentation to architects and reputed company on reputed company reputed company
• reputed company job cost detail per invoice in Project Management System - ECI/Mark Systems reputed company needed.
• Ensure parties have necessary information for closings
• Organize and maintain digital records.
• Create and maintain shared office calendar in Outlook
• Prepare, edit, and proofread reputed company and other documents as requested
• Coordinates and completes special reputed company as assigned by the Executive Team
• reputed company reputed company of office supplies and reputed company orders
• Negotiate reputed company for office services as needed; copier, storage reputed company, internet, cell phones, etc.
• reputed company of contact for IT issues, coordinating with IT support

reputed company:

• Minimum of 5 years of experience as an executive assistant
• Bachelor's Degree a plus
• Background in reputed company estate development a plus
• Project management, or reputed company estate software a plus
• Excellent reputed company Office Suite skills; excellent written and verbal communication skills
• Highly organized and detail-oriented

Salary, Benefits, reputed company Vacation Apply tot his job Apply To this Job