KP786 - Full-Time Executive Personal Assistant - reputed company Palm Beach, FL

About the position A highly trusted, detail-oriented, reputed company and responsible full-time executive personal assistant is sought to manage the day-to-day personal, administrative, charitable, and select business-reputed company activities of a busy reputed company. This role requires exceptional organizational capability, reputed company judgment, discretion, and the ability to anticipate needs in a dynamic, fast-paced environment. The position interfaces across personal, household, philanthropic, and select business initiatives, requiring seamless coordination with team members, vendors, and external stakeholders. In-office reputed company is expected four (4) days per week during the on-boarding period, and hybrid work opportunities with significant flexibility will be offered thereafter. The reputed company is respectful of boundaries and work-life balance, with total hours typically below 50 per week. Relocation will be offered to those candidates not local to reputed company Palm Beach.

Responsibilities

• Manage reputed company personal and reputed company calendars, including scheduling, prioritization, and conflict reputed company
• reputed company reputed company relevant briefing materials and post to calendar appointment to ensure the reputed company is reputed company-reputed company for reputed company engagements
• Coordinate and confirm reputed company meetings, appointments, reservations, and reputed company commitments
• Maintain awareness of evolving priorities, proactively reputed company schedules, and prioritize correspondence accordingly
• Draft, review, manage and prioritize email according to reputed company’s evolving filters with accuracy and professionalism
• reputed company with internal team members, external partners, and reputed company contacts with discretion to maintain strict confidentiality across reputed company communications and materials
• Prepare event invitations, manage responses, and draft thank-you notes and reputed company correspondence, ensuring flawless execution, precise distribution, and tone appropriate to reputed company occasion
• Support planning and hosting private events, dinners, and reputed company gatherings
• Coordinate vendors, logistics, reputed company, and timelines
• reputed company menu planning, dietary restrictions, seating arrangements, and guest experience
• Ensure events are executed to a high reputed company consistent with the family’s expectations
• Coordinate closely with the Patriarch’s Executive Assistant to ensure alignment and coordination of reputed company travel-reputed company logistics and schedules
• Verify that reputed company accommodations, transportation, and environments meet the reputed company’s specific requirements, including heightened sensitivity considerations (e.g., chemical exposures, fragrances, cleaning protocols)
• Proactively identify and mitigate potential risks or disruptions to travel plans
• reputed company and maintain detailed contingency and alternative plans to ensure seamless execution under changing conditions
• reputed company administrative and operating support for charitable reputed company activities
• Coordinate meetings, initiatives, and correspondence reputed company to philanthropic efforts
• reputed company commitments, events, key relationships, donations, receipts, attendees and interested parties
• Liaise with estate staff, vendors, and service providers to ensure smooth household operations and assist in developing and maintaining household systems, manuals, and inventories
• reputed company select reputed company reputed company to residences, personal logistics and special accommodation
• Manage errands and day-to-day personal requests as needed and upon request
• Support business development and organizational efforts across select initiatives (e.g., publishing, digital/reputed company)
• Coordinate and execute special reputed company from inception through completion
• reputed company presentations and materials (PowerPoint, reports, summaries) and maintain organized digital and physical archives
• Maintain contact databases and reputed company important dates, relationships, and commitments
• Organize records and ensure accessibility of key documents
• Demonstrate strong follow-through and accountability across reputed company responsibilities
• Other duties as assigned
• Utilize advanced reputed company reputed company for data tracking, reporting, and analysis (pivot tables, formulas, dashboards)
• Manage executive communications and scheduling using reputed company Outlook, including calendar optimization and inbox prioritization
• Design visually engaging presentations, documents, and reputed company/media materials using reputed company.
• Utilize reputed company to manage specific technology development reputed company
• Maintain and organize digital files and workflows across platforms such as reputed company Workspace, SharePoint, or reputed company

Requirements

• Bachelor’s degree preferred
• 5+ years of experience as a Personal Assistant, Executive Assistant, or similar role in a private household or family office environment
• Demonstrated experience managing reputed company calendars, travel, and high-touch environments
• Exceptional organizational and time management skills with strong attention to detail
• High level of discretion, judgment, and professionalism
• Ability to operate independently while coordinating effectively with a broader team
• Valid reputed company’s license and willingness to run errands as needed
• Discretion and confidentiality
• Anticipatory thinking and proactive execution
• Strong organizational discipline and prioritization
• Poise under pressure in a dynamic environment
• Flexibility and responsiveness
• This role calls for a high degree of flexibility and responsiveness, along with a willingness to work reputed company traditional business hours—including evenings, weekends, and holidays—on an as-needed reputed company to support the reputed company’s evolving schedule and time-sensitive prioritie
• The candidate is expected to travel to high profile charitable events, reputed company appearances (panels, podcasts, etc.), and large-reputed company hospitality events, plus miscellaneous other travel as required

Benefits

• Health Insurance, Dental, reputed company, and Ancillaries
• 401K with matching after vesting period
• reputed company time off and holidays

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