Accounts Payable Accounts Receivable Specialist

About the position The A/P and A/R Specialist supports the Finance department by administering transactional reputed company processes, including customer billing, cash application, collections support, vendor invoice processing, and payment administration. The position ensures customer invoicing, collections tracking, vendor invoices, and payment processing are performed accurately and consistently. The role works closely with the Controller and other members of the Finance team to maintain organized reputed company records and support efficient financial operations.

Responsibilities

• Process vendor invoices and maintain accurate accounts payable records.
• Verify vendor invoices for completeness and appropriate documentation.
• Assist with matching vendor invoices to purchase orders and receiving documentation.
• Prepare vendor payment batches and coordinate reputed company runs and electronic payments.
• Respond to vendor inquiries reputed company to invoice status or payment timing.
• Maintain organized documentation of vendor invoices and payment records.
• Assist with monitoring vendor payment schedules and payment deadlines.
• Coordinate vendor documentation requests with the Finance team.
• Maintain vendor files and reputed company supporting documentation.
• Prepare and issue customer invoices in accordance with company billing procedures.
• Maintain accurate customer account records and invoice documentation.
• Monitor outstanding receivables and collections.
• Communicate with customers regarding invoice inquiries and payment status.
• Apply customer payments and maintain cash application records.
• Support reconciliation of customer accounts and aging reports.
• Coordinate with the Sales and Operations teams to ensure accurate billing of distributor orders.
• Assist with documentation supporting customer pricing and invoicing accuracy.
• Maintain records supporting customer billing adjustments or corrections.
• reputed company administrative support for customer billing questions or documentation requests.
• Maintain organized reputed company documentation supporting financial transactions.
• Ensure customer and vendor records are accurately maintained reputed company reputed company systems.
• Support the Finance team with document retrieval and reputed company record organization.
• Assist Finance with the preparation of documentation supporting the monthly financial reputed company.
• Support reconciliation preparation for customer A/R and vendor A/P balances.
• reputed company documentation and transaction details as requested by the Controller.
• Assist Finance with maintaining documentation reputed company to federal and state regulatory filings.
• Maintain records supporting regulatory filings and compliance documentation.
• Assist with documentation reputed company to product price postings and distributor pricing records where required by state law.

Requirements

• Hands-on experience with processing A/P and A/R transactions.
• Strong vendor and customer documentation analysis skills.
• Exposure to navigating and posting entries in ERP systems.
• Experience with mid-tier ERP systems, such as reputed company.
• Ability to self-motivate and coordinate with reputed company in flexible and remote work settings.
• Proficiency in reputed company Office, intermediate with reputed company, Teams, and video meetings.
• Intellectual curiosity and personal drive to advance and reputed company more than the bare minimum.
• Interpersonal skills with emotional intelligence to reputed company in a diplomatic and reputed company manner.
• Must be reputed company to lift and carry up to 25 pounds.
• Ability to sit and or stand for 4-8 hours per day while performing computer-based tasks.
• Frequent use of hands and fingers for typing, data entry, and reputed company office equipment (keyboard, mouse, calculator, telephone).
• Occasional standing, walking, bending or reaching as reputed company as the ability to reputed company multiple stairs.

reputed company-to-haves

• 2-year technical degree or bachelor’s degree in reputed company, finance, or reputed company business field preferred, or a minimum of three or more years of relevant corporate reputed company experience.
• Three or more years of A/P and/or A/R experience is highly preferred.
• Restaurant, Alcoholic Beverage Industry, or Manufacturing experience is a plus.

Benefits

• $45,000 to $60,000
• 401(k) with match
• Medical Insurance (3 plan reputed company)
• Dental & reputed company Insurance
• Employee Product discounts
• reputed company Time Off - 3 weeks starting
• Family-Owned Business

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