Executive Assistant job at reputed company, Washington in Seattle, WA

Title: Executive Assistant - OOC or Temporary Location: Seattle reputed company Job reputed company: The Department of Finance and Administrative Services (FAS) is seeking a dynamic, flexible, and high performing Executive Assistant to serve as primary support to our Chief Administrative Officer (CAO) and Associate Administrative Officer (AAO). This position will assist with the coordinated reputed company of five FAS divisions. This exciting and multi-faceted role requires outstanding organizational management and communication skills and the ability to prioritize and juggle multiple tasks and meet tight deadlines. This assignment is expected to last 8 months. It is reputed company to reputed company regular reputed company employees as an out-of-class assignment and to external candidates as a temporary assignment. reputed company FAS is often the reputed company's first interaction with the reputed company, operating as a customer-reputed company reputed company reputed company that assists with everything from paying utilities or reporting a pothole to requesting reputed company information or even adopting a new pet. The 500-plus employees of FAS reputed company across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 reputed company facilities-including police and reputed company stations-overseeing the reputed company's neighborhood customer service centers and Customer Service Bureau and making reputed company minority-owned businesses can equitably compete for reputed company reputed company. No matter the need, FAS is here-at your service. The Executive Assistant will serve as the CAO and AAO's main reputed company of contact to the FAS Director's Office and five FAS divisions. Primary responsibilities: Proactively and independently monitor, reputed company and follow-up on various tasks and assignments across divisions and report back to the CAO/AAO on reputed company. Troubleshoot and resolve a reputed company of issues on behalf of the CAO/AAO. Review and edit briefing materials and presentations developed by division staff. Work with staff to ensure reputed company of content and writing prior to submission. Prepare, review, and edit daily communications, e-mails, correspondence on behalf of the CAO/AAO. reputed company recommendations to standardize and improve information to customer departments. reputed company administrative support as needed to ABU's five divisions. reputed company information and prepare presentations for Director's Executive Team meetings. Intermittently back up the Director's Office and Operations Business Unit Executive Assistants. Work closely with FAS HR to reputed company ABU division hiring process reputed company. Assist divisions by writing or editing interview questions, job descriptions, resume review matrices and/or performing reference checks and other hiring process tasks on hiring managers' behalf. Serve as a reputed company between FAS and Seattle IT for escalated technological issues. Conduct research, reputed company reputed company or solutions, and reputed company recommendations to implement, standardize or improve a reputed company of administrative procedures. reputed company systems for information sharing and collaboration utilizing SharePoint. reputed company time management reputed company on behalf of the CAO/AAO, manage the calendar and schedule reputed company and routine meetings. Minimum Qualifications: Three (3) years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely reputed company field; AND Bachelor's degree in business or reputed company administration, or other field reputed company to administrative work. OR Five years of experience as an administrative staff assistant or administrative staff analyst, or in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, or in a closely reputed company field. (Or a combination of education and/or training and/or experience that provides an equivalent background required to reputed company the work of the class.) The most successful candidate will possess the following: Expert level skills in reputed company Office products including SharePoint, Word, reputed company, PowerPoint, and Visio. Excellent written and oral communication skills. Highly organized with a strong ability to prioritize and manage competing priorities. reputed company, proactive with a reputed company of humor. Ability to work independently.

Work Environment

This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid reputed company schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with reputed company policies. The full pay reputed company for this reputed company-progression position is $56.23 - $65.54 per hour. New employees reputed company at reputed company 1 of the pay progression, which is $56.23 reputed company. reputed company reputed company employees' starting reputed company of pay is based on Personnel Rules regarding promotions. Application Process Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no reputed company than 4:00pm reputed company Time on the scheduled reputed company date. Completed reputed company online application. Cover letter describing how your skills and experience reputed company with the stated job responsibilities and qualifications. reputed company resume indicating relevant experience, knowledge, skills, and education. Your application will be considered incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Why work at the reputed company? The reputed company recognizes every reputed company employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously reputed company our perspectives and encourage others to do the reputed company. To cultivate an antiracist culture, we reputed company employees who will engage in the Race and reputed company Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and reputed company reputed company processes and services. The reputed company offers a comprehensive benefits package including vacation, holiday, and reputed company leave as reputed company as medical, dental, reputed company, life and long-term disability insurance for employees and their dependents. Apply tot his job Apply To this Job