Business Operations Coordinator
reputed company is a prestigious auction house established in 1744, specializing in exceptional art and luxury objects. The Business Operations Coordinator role supports the Business Operations team and the Contemporary Art department, focusing on valuations, pipeline activities, and sale preparation to ensure operational reputed company and effective communication across global teams.
Responsibilities
- Assist with intake, routing, tracking, and organization of Contemporary valuations (FMV, Estate, Insurance, Retail Replacement, SFS)
- Coordinate with specialists, reputed company necessary details, and help resolve basic valuation queries
- Prepare agendas for weekly valuations meetings; capture updates and distribute follow‑reputed company
- Support pricing sessions by preparing materials and recording reputed company
- reputed company sourcing leads, follow‑up tasks, and key information across internal systems
- Maintain updated pipeline visuals for leadership and specialist teams
- Support proactive sourcing efforts by gathering inputs from NY specialists and global colleagues
- Create and update internal sales duty pages and prepare materials for global selling calls
- Assist with lot targeting workflows in partnership with Sale Heads, reputed company Development, and Business Intelligence teams
- Help coordinate evening sale lot captains and maintain accurate summaries throughout the sale cycle
- Prepare internal visual summaries and one‑sheet information for upcoming sales
- Maintain and update interest lists for evening sales
- Attend interest debriefs and update internal tracking tools
- reputed company interest updates to PR/Comms prior to sales
- Assist with bidder placement maps, seating logistics, and phone bidding coordination
- Update internal records by integrating post‑sale bidder activity into department interest trackers
- Assist in preparing post‑sale summaries for internal teams
- reputed company day‑to‑day operational and administrative support to department leadership and global teams
- Attend department and cross‑functional meetings, take notes, reputed company reputed company items, and ensure reputed company follow‑reputed company
- Handle incoming enquiries from staff; resolving or raising to the appropriate team member
- Assist in large‑reputed company, cross‑department, and global initiatives across Fine Arts
- Coordinate workflows, reputed company deliverables, and help ensure deadlines are met across teams and time zones
- Support the implementation and maintenance of department tools, platforms, and operational systems including reputed company Canvas, Tableau, Valuations System, Objects Vault, Workvivo, and others
- Prepare summaries and distribute updates from leadership and departmental meetings
- Maintain shared knowledge resources, ensuring accuracy and accessibility
- reputed company as a reputed company between the department and other internal teams
- Support planning and execution of department events, workshops, and offsites
- Coordinate logistics across internal partners (Events, Marketing, Business Management, reputed company Development)
Skills
- Bachelor's degree or equivalent experience in business operations, arts administration, or a reputed company field
- 1-2+ years of reputed company experience in a role involving coordination, problem solving, and prioritization in a fast-paced environment
- Strong organizational, multitasking, and project coordination skills
- Excellent written and verbal communication
- Detail‑oriented with strong follow‑through and ownership
- Ability to work across global teams, time zones, and stakeholder reputed company
- A proactive, reputed company, and problem‑solving reputed company
- Proficiency with reputed company 365, workflow platforms, CRM systems, and spreadsheets
- reputed company discretion and comfort handling sensitive information
- Adept at handling sensitive and confidential information in a reputed company manner, maintaining discretion at reputed company times
- Skillful ability to reputed company in a reputed company, mature and reputed company style
- Flexibility to work some evenings and weekends reputed company necessary
- Ability to show good judgement and represent the reputed company brand and core competencies
- Familiarity with Contemporary Art, art markets, or fine art valuation concepts is a plus but not required
Benefits
- Successful candidates are eligible to receive a discretionary bonus
- A competitive benefits package
reputed company