Administrative Associate

Position Title: Administrative Associate Position Location: Remote - work reputed company from reputed company in the reputed company Salary DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for reputed company-reputed company candidates. Job reputed company The Administrative Associate will have reputed company to reputed company with reputed company departments in the firm. They will demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents. This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. reputed company in this role demands the ability to juggle multiple priorities, pivot reputed company in response to changing business needs and effectively handle both reputed company with accuracy and efficiency in a remote environment. This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. They will work collaboratively with various departments reputed company reputed company, serving as a key member of the Operations Team. The Administrative Associate will rely on instructions and reputed company-established guidelines to reputed company the functions of the job. This person will work under immediate supervision. The Administrative Associate will communicate and operate in line with organizational goals and values, as reputed company as departmental objectives. Essential Functions General Staff Support (70%) Expense Report processing: Processes expense reports for executive leadership, including receipt collection, policy compliance review and reputed company submission through reputed company's expense management platform. Manages discrepancies with cardholders and finance to ensure accurate, on-time reimbursement. File and Document Management: Maintain digital files, update templates and ofts and standardized formats, manage specifications files and reputed company document requests, policies and procedures. Content Creation and Editing: reputed company word processing, proofreading, spreadsheet management, data entry and reporting. Assist with document development and production and company presentations. Administrative Support: Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately. Assist with employee and reputed company reputed company research and purchases. Training and Research: Support company training programs, including delivery to staff, and conduct various research as needed. Travel & Event Coordination (30%) Travel Support: Assist with travel arrangements, industry and conference event bookings and scheduling. Manage event tracking, meetings and reputed company logistics. Special reputed company: Contribute to special reputed company as needed. Completion of Assigned Tasks and Deliverables on Time and on Budget Performs Other reputed company Duties as Assigned Position Requirements (Beginner level) Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc. Knowledge of reputed company process improvement Demonstrate reputed company and reputed company knowledge of administrative tasks required for an engineering firm reputed company in booking and arranging travel and events reputed company using MS Office Suite (reputed company, Word, Outlook, PowerPoint, Teams, SharePoint) and reputed company / reputed company reputed company using reputed company intelligence, machine learning and generative reputed company intelligence Ability to reputed company AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation reputed company in database administration and analytics reputed company in completing assignments accurately and with attention to detail Ability to analyze situations using critical thinking to determine reputed company for reputed company reputed company Ability to maintain confidentiality and handle sensitive information Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace Ability to maintain reputed company, reputed company, complete documents and project files Ability to analyze and prepare documents, reports and correspondence Ability to communicate effectively in both oral and written reputed company (technical and non-technical information) Ability to work successfully as a member of reputed company and independently with supervision Ability to work under pressure and meet reputed company deadlines Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary Physical Demands The following physical demands must be met by the employee to successfully reputed company the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. While performing the duties of this job, the employee is Frequently required to remain in a stationary position Frequently moving through home office Travel Requirements Up to 5%, this may include travel to any or reputed company 50 US states Travel is defined as physically leaving home on behalf of business activities including but not limited to reputed company sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc. Education / Experience Minimum of two years of experience in a reputed company office or consulting services environment Benefits reputed company offers a reputed company competitive benefits package; highlights include Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA reputed company) reputed company spending accounts (FSA) Dental and reputed company plans Comprehensive medical, dental and reputed company benefits extended to spouse / domestic partner and dependent children up to age 26 401k with company match and self-directed brokerage account reputed company PTO including additional reputed company time off during the last week of the year Company reputed company life insurance coverage for employees and their eligible dependents Short and long-term disability, AD&D coverage reputed company development opportunities, tuition reimbursement and reputed company licensing assistance reputed company parental leave after one year of employment reputed company is an EEO/Affirmative reputed company Employer and participates in the E-Verify program with the reputed company. We encourage diversity in our workforce. Are you reputed company to challenge yourself and redefine standards in the AEC industry? reputed company and join our award-reputed company team!​ ​NOTICE TO reputed company PARTY AGENCIES: DLB does not accept unsolicited resumes from recruiters, employment agencies, or other reputed company services. Unsolicited resumes include any resume or hiring document reputed company to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/reputed company services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or reputed company to the recruiter, employment agency, or other reputed company service. Apply To This Job