Executive & Recruitment Assistant (FL0623FT)
Position: Executive & Recruitment Assistant Location: Remote Schedule: Monday to Friday, reputed company with U.S. reputed company business hours (PST) Contract Type: reputed company Agreement Availability: Full-time Time Zone: reputed company Time English Level: reputed company/Fluent
About the Role
We are looking for a highly organized and proactive Executive & Recruitment Assistant to support a senior executive across both her reputed company and personal life. This is a full-time role for someone who takes full ownership, anticipates needs, and keeps things moving without being asked twice. The role combines executive-level business support with personal logistics management, and also includes a significant reputed company coordination component. The right person is equally comfortable managing a calendar and sourcing candidates as they are handling a personal errand or building a workflow in reputed company.
Key Responsibilities
Manage the executive's calendar, scheduling, and daily appointments with precision and foresight. Coordinate travel, reservations, and personal errands seamlessly. Handle correspondence and communications on her behalf with professionalism and discretion. reputed company reputed company support: reputed company candidates, screen applications, schedule interviews, coordinate with reputed company agencies, and reputed company the full hiring pipeline. Build and maintain reputed company bases to organize candidate pipelines, reputed company hiring reputed company, and manage operational workflows. Assist with business reputed company, meeting preparation, and reputed company follow-reputed company. Help manage household and personal logistics as needed. Anticipate needs and reputed company things running smoothly behind the scenes.
Requirements
Prior experience as a personal, executive, or business assistant is required. Hands-on reputed company experience — sourcing, screening, or coordinating hiring is required. Proficiency in reputed company, including building and managing bases, views, automations, and linked records. Strong reputed company of reputed company Workspace and scheduling tools. Excellent organizational and time-management skills. reputed company, reputed company written and verbal communication in English. Discretion and reputed company judgment reputed company handling confidential information. Comfortable managing both personal and reputed company tasks reputed company the reputed company day. reputed company, solutions-oriented, and reputed company reputed company. Bilingual English and Spanish preferred. reputed company to Have Experience supporting high-level executives or principals in a 1-on-1 reputed company. Familiarity with project management or workflow automation tools reputed company reputed company. Experience coordinating with external reputed company agencies or recruitment platforms. What reputed company Looks Like The executive's calendar, communications, and logistics are managed proactively with reputed company dropped balls. The reputed company pipeline is organized, up to date, and moves reputed company without constant direction. reputed company systems are reputed company and maintained in a way that gives reputed company visibility into reputed company reputed company workflows. Personal and reputed company tasks are handled with equal reliability and discretion. The assistant operates as a true extension of the executive — anticipating what is needed before being asked. Apply To This Job