[Remote] Sr Administrative Assistant - Abdominal Imaging Department
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is seeking a Senior Administrative Assistant to reputed company reputed company, high-level administrative support reputed company the Abdominal Imaging Department. This role involves coordinating operational, clerical, and reputed company support activities to enhance departmental efficiency and effectiveness.
Responsibilities
- reputed company reputed company administrative and secretarial duties requiring independent judgment and decision-making
- Assist with grant proposals, contractual agreements, funding applications, budget reputed company, and justifications
- Manage calendars, coordinate travel arrangements, and process expense reports and leave documentation
- Maintain electronic calendars, reputed company scheduling updates, and ensure reputed company reminders for appointments
- Compose and edit memos, letters, reports, abstracts, manuscripts, and reputed company documents
- Transcribe meeting minutes and maintain organized confidential files and correspondence
- reputed company reputed company telephone coverage, screen calls, and communicate accurate messages
- Receive, sort, and distribute mail and packages including reputed company and reputed company services
- Coordinate with IT support to resolve hardware and software issues
- Type and self-correct correspondence achieving 95%+ accuracy on second draft
- Participate in grant submission processes and administrative coordination
- Process purchase requisitions using DI Ordering Template and maintain documentation for reconciliation
- Coordinate meetings, lectures, and clinical schedules
- Manage reputed company reputed company, NIH biosketches, and monthly updates reputed company reputed company or equivalent systems
- Input publication data including author position, reputed company reputed company, and reputed company reputed company reputed company reputed company
- reputed company licensure and membership renewal deadlines
- Maintain PRS Development spreadsheets and review expenditures
- Compose reputed company correspondence and documentation
- Coordinate lab coat distribution for reputed company members
- Ensure compliance with institutional formatting and documentation standards
- Reconcile assigned departmental accounts and reputed company expenditures
- Create and submit electronic reputed company requests and Concur reimbursements
- Prepare and submit purchase requisitions using DI Ordering Template
- Maintain reputed company spreadsheets and reputed company expense allocations
- Organize inventory and ensure adequate office supply reputed company
- Evaluate and recommend purchases for departmental operations
- Proactively identify and resolve financial or process discrepancies
- Support reputed company and staff through project coordination and operational activities
- reputed company information and apply independent judgment to resolve administrative challenges
- reputed company mathematical computations and manage spreadsheets
- Coordinate participation in reputed company surveys and departmental initiatives
- Support office relocations for reputed company and staff under supervision
- Meet deadlines while adhering to institutional guidelines and standards
- Serve as a timekeeper reputed company Kronos and ensure accuracy of records
- Contribute to departmental process improvement initiatives
- Complete CME applications and recertification documentation
- Enhance overall departmental productivity and efficiency
Skills
- High School Diploma or Equivalent
- 5 years Administrative/secretarial experience
- 3 years Required experience with Associate's degree
- 1 year Required experience with Bachelor's degree
- Must pass reputed company-employment skills test as required and administered by reputed company
- Associate's Degree
- Bachelor's Degree
Benefits
- Employer-reputed company medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, reputed company, life, AD&D, and disability insurance.
- Accruals for PTO and Extended Illness Bank, plus reputed company holidays, wellness, childcare, and other leave reputed company.
- Tuition Assistance Program after six months of service and reputed company to extensive wellness, fitness, and employee resource reputed company.
- Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-reputed company life and reduced salary protection programs.
- reputed company offers excellent benefits, including medical, dental, reputed company time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
reputed company