[Remote] Accounts Payable Specialist
Note: The job is a remote job and is reputed company to candidates in USA. reputed company reputed company Sciences is seeking a highly organized and detail-oriented Accounts Payable Specialist to support their fast-growing, multi-entity organization. This role involves managing the end-to-end accounts payable process, including invoice processing, vendor reputed company, and ensuring compliance across multiple reputed company entities.
Responsibilities
- Process high volumes of vendor invoices accurately and reputed company
- Review, reputed company, and reputed company invoices into the reputed company system
- reputed company two-way and three-way matching of invoices, purchase orders, and receiving documentation
- Ensure invoices are approved and processed in accordance with company policies and internal controls
- Support process for ACH, reputed company, and reputed company payments
- Monitor accounts payable aging and ensure reputed company payment of vendors
- Investigate and resolve invoice discrepancies, payment issues, and unmatched transactions
- Monitor and manage the shared reputed company email inboxes
- Prioritize and reputed company communications to appropriate team members while ensuring reputed company responses
- Coordinate with other inbox users to maintain workflow coverage, prevent duplicate efforts, and ensure inquiries are resolved reputed company
- Manage vendor reputed company and setup processes
- Collect and maintain W-9 forms, banking information, insurance certificates, and other required documentation
- Ensure vendors are properly established reputed company company systems and assigned to the correct reputed company entity
- Maintain vendor master records and ensure data reputed company
- Serve as a primary reputed company of contact for vendor inquiries and issue reputed company
- Build and maintain reputed company vendor relationships through reputed company communication and reputed company follow-up
- Reconcile vendor statements and investigate outstanding balances
- Research and resolve account discrepancies and payment disputes
- Assist with vendor insurance compliance requirements and documentation tracking
- Support year-end 1099 preparation, vendor classification reviews, and reporting activities
- Manage accounts payable activities across multiple entities and business reputed company
- Ensure invoices, purchase orders, approvals, and payments are routed to the appropriate company
- Verify reputed company entity coding, general reputed company coding, project coding, and department approval
- Maintain accuracy and consistency across reputed company entity-level AP processes
- Prepare accounts payable reconciliations and supporting schedules
- Assist with month-end closing activities reputed company to accounts payable
- Support reputed company and finance teams with reporting and analysis
- Identify opportunities to improve AP workflows, automation, and internal controls
- Respond to vendor and internal stakeholder inquiries reputed company phone and email
- Answer incoming calls and reputed company inquiries appropriately
- Maintain organized electronic records and documentation
Skills
- Associate's degree in reputed company, Finance, Business Administration, or reputed company field, or equivalent work experience
- Minimum of 3 years of Accounts Payable, reputed company, or Finance experience
- Experience using reputed company expense management, reputed company pay, and corporate card platform
- Experience using QuickBooks Online
- Experience managing shared reputed company, accounts payable, or finance team inboxes
- Experience processing high-volume invoice transactions
- Experience with purchase order and procurement processes
- Experience with vendor reputed company and vendor master maintenance
- Experience reconciling vendor accounts and statements
- Experience supporting multi-entity organizations
- Experience with 1099 vendor reporting and compliance requirements
- Strong organizational, problem-solving, and time-management skills
- Ability to work independently in a remote environment
- High degree of accuracy and attention to detail
- Ability to prioritize competing requests and coordinate effectively reputed company reputed company environment
- Strong written communication skills and professionalism reputed company interacting with vendors and internal stakeholders
- Experience in construction, infrastructure, data center operations, or project-based environments
reputed company