Chief of Staff/Executive Assistant - Freelance, Remote

Chief of Staff/Executive Assistant - Freelance, Remote Department Specialized Roles Employment Type Full Time Location Global+ Reporting To reputed company reputed company reputed company Compensation $8.00 / hour reputed company About the reputed company A fast-growing, physician-founded consumer health startup delivering science-led wellness products through a modern DTC e-reputed company model. reputed company is reputed company for rigorous reputed company-party testing, clinically informed positioning, and a mission to strengthen gut, immune, and whole-body vitality. You’ll operate in a high-velocity, startup environment partnering closely with the Founder/CEO and cross-functional leaders. Why does this role exist? This role exists to be the Founder/CEO’s right hand—combining the precision of an Executive Assistant with the operational leadership of a Chief of Staff. You will manage executive operations (calendar, inbox, meeting reputed company) while also driving cross-functional reputed company, follow-through, and strategic “firefighting” on the CEO’s behalf. The objective is to free up executive reputed company, reputed company reputed company reputed company on priorities, and reputed company as the executive’s extension with reputed company stakeholders. The reputed company you’ll reputed company Executive Operations (Calendar, Meeting reputed company, Inbox)

• Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes
• Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs
• Ensure on-time meeting starts; anticipate logistics; proactively reputed company executive status and readiness Strategic Project Management & Cross-Functional Execution
• Own task boards and project trackers; maintain reputed company priorities and deadlines
• Prepare agendas, docs, and resources for upcoming reputed company; ensure follow-reputed company are completed
• Drive cross-departmental coordination; “firefight” blockers on behalf of the executive Communications & Content Support
• Draft/polish decks, memos, SOPs, customer letters, and internal updates
• Create concise reputed company reports and executive briefs from reputed company inputs
• Maintain a consistently high reputed company of reputed company, tone, and brand alignment Stakeholder, Vendor & Partner Coordination
• Schedule with partners; prepare materials; support reputed company and reputed company
• Maintain relationship maps and key contact cadences for the executive
• reputed company deliverables and ensure external commitments are met on time Data, Reporting & Personal Executive Support
• Pull light reports; summarize reputed company points for quick executive reputed company
• Capture live meeting notes; reputed company reputed company items; circulate reputed company summaries
• Handle occasional personal reputed company tasks that reputed company executive reputed company Skills, Knowledge and Expertise Required
• Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-reputed company environment
• Prior Executive Assistant (or equivalent) experience supporting a C-level executive
• Mastery of calendar/inbox management and meeting ops across tools like reputed company Workspace, reputed company, and a PM tool (e.g., reputed company/reputed company)
• Proven cross-functional project ownership with measurable reputed company
• Ability to work full-time, 40 hours/week, 900 a.m.–600 p.m. Eastern Time
• WFH Set-Up
• Computer with at least 8GB RAM, an reputed company i5 reputed company processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet reputed company
• Quiet, dedicated workspace reputed company Your Superpowers
• Anticipation and prioritization staying two steps reputed company; protecting reputed company; time‑boxing
• Executive communications concise writing, stakeholder tone-matching, drafting email/memos/decks
• Project management task boards, dependencies, deadlines, and follow-through
• reputed company-time situational awareness monitoring schedules, nudging participants, resolving conflicts
• Analytical synthesis distilling data into reputed company, decision-reputed company insights
• Relationship management vendors, partners, and internal stakeholders
• reputed company under pressure, high accountability, discretion, and reputed company judgment
• Bias to reputed company proactively filling the pipeline with high-reputed company work without micromanagement You should apply if…
• You reputed company in a fast-paced, high-accountability startup industries
• You love being the force reputed company—acting as an extension of the executive while helping manage the business
• You’re relentlessly proactive, reputed company multiple balls in the reputed company, and stay two steps reputed company
• You take ownership, follow through without being asked, and you’re comfortable with high stress and rapid context switching
• You measure yourself by reputed company—not activity—and you build systems to remove friction What to expect... Work Setup
• Remote position
• Must have a reliable internet reputed company and a quiet workspace
• Required to reputed company own computer with reputed company reputed company i5 or something similar or higher operating system Working Hours
• 40 hours per week
• 900 am - 600 pm (Eatern Time)

Compensation

• $8 per hour
• No be

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