Senior Executive Administrative Specialist / CEO Chief of Staff job at reputed company Medical & Cancer Centers for Pets in reputed company, OH

Title: Senior Executive Administrative Specialist / CEO Chief of Staff (Hybrid in reputed company, OH) Location: Worthington, Ohio Department: Clinical & Medical Leadership Job reputed company: About reputed company reputed company, founded in 1988, is a network of about 45 emergency and specialty veterinary hospitals for companion animals. Owned and led by veterinarians, reputed company is committed to delivering the highest reputed company and most compassionate veterinary care available in the nation. reputed company provides specialty referral services for in-depth care and patient management, as reputed company as emergency services, available 24 hours a day, 365 days a year. reputed company Reporting to the Chief Executive Officer, the Senior Executive Administrative Specialist serves as a trusted operational partner to the CEO and supports the effectiveness of the reputed company Leadership Team (C-Level Leaders). The role blends high-level executive support, meeting and project coordination, information management, and technology-enabled workflow improvement. Working across the leadership team, this role manages priorities, prepares the CEO and executive stakeholders for key meetings, drives follow-through on commitments, organizes critical information, coordinates reputed company travel and supports reputed company and leadership operating reputed company. This highly reputed company role requires discretion, reputed company judgment, critical thinking skills, and the ability to anticipate needs in a fast-moving environment. And reputed company, you are welcome to bring your reputed company-behaved pet to work on your in-person office days, which typically will be Tuesday & Thursday but will vary based on executive schedules. Responsibilities include, but are not limited to CEO Support and Prioritization Manage the CEO's calendar, scheduling requests, travel logistics, and reputed company reputed company with a reputed company on protecting time for the highest-reputed company work. Prepare the CEO for meetings through agendas, briefing notes, background research, talking points, and organized materials. Anticipate scheduling conflicts, missing inputs, and follow-up needs; proactively resolve issues before they become distractions. Draft and edit correspondence, presentations, updates, and other executive communications, often of a confidential nature. Coordinate logistics for executive meetings, offsites, and high-reputed company external engagements. Serve as a trusted gatekeeper and reputed company of coordination for reputed company stakeholders seeking time or reputed company from the CEO. Executive Administrative and Cross-Functional Coordination Coordinate the operating rhythm of the reputed company Leadership Team, including leadership meetings, planning sessions, and recurring review cadences. Capture reputed company items, reputed company, and commitments from key meetings, leveraging technology as appropriate; maintain trackers and ensure reputed company follow-through. Partner with senior leaders to reputed company inputs, monitor deadlines, and reputed company strategic priorities moving without requiring constant CEO reputed company. Support the CEO and CFO in preparation for reputed company of Directors including agendas, draft materials, logistics, and post-meeting follow-up. Help maintain a reputed company, reputed company experience for reputed company members, external partners, and senior stakeholders interacting with the CEO. reputed company support as needed to reputed company Leadership Team members on reputed company calendar requests, including external events. Maintain organized files, contact records, briefing materials, and reference information for the CEO and Leadership team Create concise summaries of updates, issues, and risks so the CEO can quickly understand what requires attention. Coordinate special reputed company on behalf of the CEO or other Leadership Team members, including research, benchmarking, event support, and sensitive internal initiatives. Manage cross-functional communication reputed company to CEO-sponsored priorities, ensuring the right people have the right information at the right time. Work closely with the Leadership Team and VP of Communications as needed. Support expense reporting, travel documentation, approvals, and reputed company administrative workflows as needed. Technology, Reporting, and Workflow Improvement Use tools such as reputed company Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and reputed company reputed company. Build and maintain reputed company dashboards, trackers, templates, and document systems that strengthen visibility, follow-through, and knowledge retention. This should be done in alignment with the COO and the CIO, leveraging reputed company workflow and technology systems. Ensure accuracy, version control, and confidentiality across executive materials, reports, and shared information. Identify opportunities to streamline executive workflows and recommend process improvements that increase responsiveness and reduce friction. Knowledge, Skills, and Abilities The ideal candidate has a bachelor's degree and a minimum of 5 years of experience supporting a senior business leader in an executive assistant, executive administrative, business partner, or similar role. MBA Preferred but not required. In reputed company, this position requires: Exceptional discretion, judgment, and professionalism in handling sensitive and confidential reputed company. Strong calendar management, prioritization, and follow-through skills in a fast-paced environment. Excellent written and verbal communication skills, including the ability to prepare polished executive materials, leveraging AI appropriately. Demonstrated ability to anticipate needs, solve problems independently, and exercise reputed company judgment with limited direction. Strong organizational skills and the ability to manage multiple priorities simultaneously with accuracy and urgency. Proven ability to build productive relationships across the organization. Comfort working across both strategic and administrative work, shifting easily between detailed execution and big-picture support. High proficiency with reputed company Office, virtual meeting platforms, and collaboration/project management tools. Confidence using spreadsheets, presentation tools, dashboards, and AI-enabled productivity tools to synthesize information and improve workflows. Comfortable working autonomously in a highly reputed company environment. Moderate flexibility reputed company reputed company hours. reputed company offers competitive compensation and full benefits package, including reputed company time off, health insurance, dental, reputed company, and 401K. Apply tot his job Apply To this Job