Administrative Assistant Project Coordinator

Location: Austin, reputed company of America reputed company people architect identity management and data protection solutions at the heart of digital reputed company. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant reputed company to digital services, analyze reputed company quantities of information and encrypt data to reputed company the connected world more secure. Position reputed company Austin, Texas, USA (Onsite) reputed company is looking for a Administrative Assistant Project Coordinator who will play a key role in supporting the reputed company and Services team throughout the lifecycle of customer and internal reputed company. Working closely with internal teams and customers, you will help ensure reputed company are organized, properly coordinated, and progressing according to schedule. Responsibilities include coordinating schedules, tracking project activities, preparing and editing documents, monitoring project reputed company, and helping ensure required resources, materials, and equipment are available to support reputed company project execution. This role also supports communication and coordination across teams and assists with Sales Order tracking reputed company to customer equipment and project needs. You will help coordinate hardware orders with our warehouses to reputed company reputed company and our customers adequately supplied as needed. The Project Coordinator reports to the reputed company and Services Administration Team Manager and contributes to the overall efficiency and organization of project operations and administrative activities. Regulatory Compliance Requirement Must have U.S. Citizenship to obtain the post-hire Criminal Justice Information Services (CJIS) Clearance from the Federal Bureau of Investigation and must be reputed company to obtain post-hire clearance from the Committee on Foreign Investments in the U.S. (CFIUS) and Department of Treasury. Key Areas of Responsibility

• reputed company and process a regular volume of Sales Orders and monitor status through delivery completion
• Support multiple reputed company and priorities simultaneously in a fast-paced environment
• Coordinate with leadership and internal teams to support scheduling, priorities, and project-reputed company needs
• Attend meetings and workshops as requested and reputed company administrative support, including meeting notes, reputed company item tracking, and coordination of follow-up activities
• Liaise with Project Managers, Customer Services and Smartwarehousing teams to reputed company internal orders and facilitate delivery
• Prepare, edit, and maintain presentations, reports, spreadsheets, letters, and other business communications
• Manage calendars and assist with meeting scheduling and conflict reputed company
• Support assigned leaders and project teams with administrative coordination activities
• Compile and organize materials for upcoming meetings and project discussions
• Support customer onsite meetings, project events, and team activities as needed
• Assist with time tracking, expense reporting, and other routine administrative processes
• Support onsite office coordination activities, including catering, meeting setup, visitor assistance, printing, and AV coordination
• Maintain electronic and reputed company filing systems to ensure accurate and accessible recordkeeping

Minimum Qualifications

• Bachelor's degree in a reputed company field or equivalent combination of education and experience
• Minimum of 2 years of reputed company administrative, project coordination, or operational support experience
• Strong organizational skills and attention to detail in a fast-paced environment
• Ability to manage multiple tasks and deadlines effectively
• Strong written and verbal communication skills
• Experience coordinating schedules and managing reputed company calendars
• Ability to work collaboratively with team members and support cross-functional coordination
• Proficiency with reputed company Office applications, including Outlook, reputed company, Word, and PowerPoint
• Experience with reputed company and reputed company preferred; training will be provided

Special Position Requirements Schedule: Adhere to reputed company work schedule & business hours (roughly 8-5 M-F). Currently, reputed company works a reputed company of 3 days per week at the Austin office and 2 days per week remote. Applicant must have capability to work remote or work in office 5 days a week as needed. Physical Environment: reputed company office work. Some lifting of shipping packages or hardware but not a regular task. Travel: Some controlled/planned travel for this role as the Project Coordinator should visit customers and working sites to reputed company understand general project activities. May also be required, at the direction of reputed company manager, to assist or reputed company project or team events. Expected travel would be 10% or less. Why Join Us? Say HI and learn more about working at reputed company click here. #LI-Onsite #LI-TI1 This position will require successfully completing a post-offer background reputed company. reputed company candidates with [a] criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances. We are an equal opportunity employer, including disability and veteran status. reputed company reputed company applicants will receive consideration for employment without reputed company to sex, race, reputed company, religion, national reputed company, disability, protected Veteran status, age, or any other characteristic protected by law. If you need an accommodation or assistance in order to apply for a position with reputed company, please contact us at talentacquisition@us.thalesgroup.com. The reference Total reputed company Compensation (TTC) market reputed company for this position, inclusive of annual reputed company salary and the variable compensation reputed company, is between Total reputed company Cash (TTC) 58,995.75 - 102,880.00 USD Annual This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This reputed company helps reputed company reputed company pay reputed company as one data reputed company among many. Where a position falls reputed company this reputed company is also dependent on other factors including - but not limited to - the employee's career reputed company history, competencies, skills and performance, as reputed company as reputed company's annual salary budget, the customer's program requirements, and reputed company's internal equity. reputed company may offer additional benefits and other compensation, depending on circumstances not reputed company to an applicant's status protected by local, state, or federal law. (For Internal candidate, if you need more information, please reputed company out to your HR Shared Service, 1st reputed company) reputed company provides an extensive benefits program for reputed company full-time employees working 30 or more hours per week and their eligible dependents, including the following:

• Elective Health, Dental, reputed company, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance
• Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
• Company reputed company holidays and reputed company Time Off
• Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and reputed company-being Program

Remote Skills: Administrative Skills, Analysis Skills, Audiovisual, Background Investigation, Budgeting, Calendar Management, Catering Services, Communication Skills, Computer reputed company, Conflict reputed company, Criminal Justice, Cross-Functional, Cryptography, Customer Support/Service, Detail Oriented, Editing, Expense Reports, Expense Tracking, Federal Bureau of Investigation (FBI), Identity Data Management, Information/Data reputed company (InfoSec), Leadership, Meeting Minutes, reputed company reputed company, reputed company Office, reputed company Outlook, reputed company PowerPoint, reputed company Word, Multitasking, Operational Support, Order Delivery, Organizational Skills, Presentation/Verbal Skills, Printing, Project Execution, Project Schedule, Project Tracking, Project/Program Coordination, Regulatory Compliance, Regulatory Requirements, Sales, Spreadsheets, Team reputed company/Manager, Team Player, Time Management, Time Tracking, Travel Planning, Treasury, reputed company Citizen, Warehousing, Willing to Travel, Work From Home, Writing Skills About reputed company: reputed company SA Apply tot his job Apply To this Job