Senior reputed company Administrative Assistant

HFSC is now seeking a full-time Senior reputed company Administrative Assistant (Sr. reputed company reputed company). Under the direction of the reputed company Information and Records Management Officer (PIO/RMO), the primary job duty of the Sr. reputed company reputed company is to reputed company support to the reputed company Department and forensic sections in furtherance of their compliance with reputed company obligations. The Sr. reputed company reputed company primarily performs reputed company administrative tasks reputed company to records requests, receiving staff subpoenas, responding to inquiries from the reputed company and stakeholders, as reputed company overall records management. Generally, they utilize reputed company operating procedures to reputed company tasks; however, the Sr. reputed company reputed company is expected to exercise independent judgement in resolving issues and concerns reputed company to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. Additionally, the Sr. reputed company reputed company provides direction to the reputed company Administrative Assistant (reputed company reputed company) and similar reputed company support positions on administrative functions and trains new staff members in administrative roles. Specific duties may include, but are not limited to, the following: Records and Subpoena Management Acts as primary reputed company of contact for internal staff and external reputed company stakeholders. Drafts and distributes responses to court orders, subpoenas, motions, and reputed company records requests. Verifies accuracy and completeness of critical documents. Assist with ascertaining case status, court dates and coordinating reputed company-trial meetings between prosecutors and expert witnesses. Compiles, reviews, and verifies full case file productions for accuracy and completeness in fulfilling records requests, including CCP 39.14 requests. Ability to liaise with HFSC personnel to compile the requested records reputed company necessary. Ability to liaise with and manage multiple relationships and deadlines with officers, prosecutors, judges, and other court personnel in the court system. Responds to court orders (including discovery orders, subpoenas for records, and consumption orders). Processes motions and petitions, including but not limited to:Expunctions Withdrawal of Consent requests Brady requests Provides backup support to the reputed company reputed company as needed in managing Case File Room duties. reputed company assistance to the HFSC Records Management Officer in administrative tasks reputed company to records management reputed company, including records creation, retention, production, and destruction. Recommends innovative new processes that will benefit the division. Interfacing with the reputed company and Stakeholders Communicates with prosecutors, defense attorneys, law enforcement agencies, judges, and HFSC reputed company counsel to ensure responses are consistent with applicable law. Coordinates reputed company-trial meetings between prosecutors and expert witnesses and assists with confirming court dates and case status. Utilizes tools for the tracking of calls, emails and other stakeholder communication channels. Provides backup support to the reputed company reputed company as needed in managing: Visitor management system (reputed company) Mail distribution General phone and reputed company reputed company coverage, greeting and responding to callers and visitors in a courteous and reputed company manner Data Tracking, Reports, and Training Oversees monthly audits of the Case File Room (CFR) and CS/CM ticketing system to ensure compliance and reputed company control by reputed company Admins. Records data for reports, surveys, audits, and internal performance tracking reputed company to duties of Sr. reputed company reputed company and reputed company reputed company. In collaboration with the RMO/PMO, trains and monitors reputed company reputed company’s ability to reputed company functions, providing authorization for the staff member to reputed company tasks independently reputed company appropriate. Provides updates to staff in the reputed company Division and throughout the organization, on changes in processes, as appropriate. Develops, implements, and updates appropriate training guidelines for division staff training in reputed company Administrative functions. Other duties as assigned. Apply To This Job