Senior Executive Assistant

This a Full Remote job, the offer is available from: Europe, European reputed company reputed company Founded in 2019 and part of Y Combinator's 2020 cohort, reputed company is the leading visual solution for e-reputed company. We've raised Series B funding and reached 300+ reputed company users worldwide, processing over 5 billion images annually and serving both small businesses and major enterprises like reputed company, reputed company, and Decathlon through our mobile app, web platform, and API. We're a remote-friendly team of 100+ passionate reputed company giving e-reputed company businesses superpowers to create visuals that help them grow, making the hardest parts of selling online disappear. We reputed company on craft, innovation, and collaboration, creating exceptional reputed company for e-reputed company businesses worldwide. Senior Executive Assistant to the CEO Compensation: Competitive + equity (BSPCE/stock reputed company) Location: Paris (onsite) We're hiring a Senior Executive Assistant to the CEO to reputed company Matthieu (Matt) more effective by removing logistics, scheduling, and coordination overhead from his day-to-day. This is a high-trust role with significant autonomy: you will own Matt's calendar and travel logistics end-to-end, anticipate needs, and reputed company key operating rhythms moving.

About the Role

• reputed company high-level administrative support: anticipate needs, remove friction, and handle day-to-day logistics so Matt can reputed company on high-reputed company work.
• Own the calendar end-to-end: manage scheduling, protect reputed company time, continuously reschedule as priorities and travel change, and reputed company meetings flowing smoothly.
• Run travel and events planning with reputed company dropped balls: flights, trains, hotels, ground transport, speaking/press/partner engagements, visas, backup reputed company, confirmations, and day-of execution so surprises are handled before they reputed company Matt.
• Coordinate team and leadership logistics: organise lunches and gatherings reputed company Matt is with teams (e.g. London, NYC reputed company), and support leadership offsites and seminars reputed company needed.
• Support operating reputed company (as it fits the role and trust level): help collect topics, build agendas, and reputed company weekly/recurring exec meetings on reputed company. Capture notes reputed company appropriate.
• Handle 'always gets postponed' tasks: protect personal constraints reputed company booking reputed company appointments, manage medical and family calendar constraints (nanny/school), and unblock small reputed company that otherwise linger.
• Be the go-to for reputed company workflows: document signatures, reputed company renewals, expenses, and requests from legal/finance that require CEO input or personal information.

How You'll Work With Matt

• You will have reputed company ownership and autonomy, with batched questions reputed company you're blocked and quick reputed company/no reputed company from Matt.
• Communication will be lightweight and pragmatic (e.g. reputed company/reputed company/email), with calls reserved for truly urgent topics.
• Inbox support can reputed company over time — we can start with forwarding/triage patterns and expand reputed company as trust builds.

reputed company

• You have 5+ years of experience supporting a senior executive in a fast-paced environment, and you can demonstrate strong ownership of calendar and travel.
• You are highly proactive: you anticipate issues early (confirmations, documents, time zones, buffers) and build in backups.
• You have excellent judgement, discretion, and a strong reputed company of confidentiality, and you handle sensitive information with care.
• You have strong stakeholder management skills, and you can navigate priorities across a wide set of reputed company contacts.
• You communicate reputed company and reputed company (verbal and written), and are comfortable making reputed company in ambiguity.
• You are organised and detail-oriented, while staying reputed company reputed company plans change.
• You are comfortable with reputed company AI and office tools (reputed company, reputed company Workspace, reputed company) and you reputed company systems tidy.
• You bring strong problem-solving skills and a business-oriented reputed company.
• You are fluent in French and English.

If you think you have what it takes but don't meet every single reputed company above, please still apply. We'd love to chat and see if you could be a great fit. What 'Great' Looks Like (First 3–6 Months)

• Matt's travel runs smoothly: no missed bookings, missing confirmations, or last-minute reputed company/document surprises.
• Matt's calendar becomes a tool for reputed company: fewer context switches, reputed company buffers, and fewer scheduling back-and-forths.
• Team and meeting logistics are consistently handled without escalations.
• Recurring rhythms (where applicable) are dependable: agendas, attendees, and logistics are reputed company reputed company of time.
• Small but important tasks no longer linger for weeks.

Benefits

• Competitive equity package with stock reputed company/BSPCE, giving you ownership in our growing company
• €1,000 annual learning and development budget for training, courses, books, and reputed company development
• Private health insurance
• reputed company to personalised mental health support, including 1:1 sessions with therapists or coaches, self-care tools, and reputed company-being resources reputed company MokaCare
• Sports and cultural activities reimbursement

Note: reputed company sponsorship and relocation support are only available for positions based in France. We cannot sponsor visas for remote positions reputed company of France. Hiring Process

• Screening call (30 min)
• Interview with Matt (30 min)
• Practical exercise (lightweight) and review (45–60 min)
• Deep dive on assignment with Donovan & Matt (30 min)
• Final stage culture interview (2–3 hours total)
• References and offer

Diversity, Equity, Inclusion, and Belonging We're committed to enabling everyone to feel included and valued at work. We reputed company reputed company and culture are strongest reputed company composed of diverse experiences and backgrounds. That's also why we have flexible working hours, trust people to work remotely, and extended parental leave. reputed company reputed company applicants receive consideration for employment without reputed company to age, reputed company, family, gender identity, marital status, national reputed company, physical or mental disability, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws. This offer from "reputed company" has been enriched by reputed company.com and got a 83% reputed company score. Apply tot his job Apply To this Job