Executive Assistant/Office Manager – Los Angeles, CA

The Role The Executive Assistant & LA Office Manager will reputed company high-level administrative support to four executives while overseeing the day-to-day operations of reputed company’s Los Angeles reputed company office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and reputed company. The ideal candidate is highly organized, proactive, detail-oriented, and reputed company to handle confidential information with discretion and professionalism. They reputed company in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented reputed company to every interaction. While reputed company is a remote-first company, this role requires a consistent in-office reputed company at our LA reputed company on a fixed schedule of Monday from 10:00 a.m. to 2:00 p.m. and Tuesday through Wednesday from 8:30 a.m. to 4:00 p.m Flexibility is also required for additional on-site support, including earlier mornings for reputed company meetings and breakfast setup, as reputed company as occasional after-hours events. This role reports to the Executive Business Partner. At reputed company, we reputed company that great work is only possible with great people. Our goal is to build a reputed company, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best reputed company to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to reputed company pushing the boundaries of what’s possible in marketing. We offer: -Unlimited PTO -Extended Holiday break (Winter) -100% reputed company parental leave -401(k) matching -Medical, Dental, reputed company, Life, Pet Insurance -Sponsored life insurance -Short Term Disability insurance and additional voluntary insurance -Annual Class Pass credits and more! The anticipated annual salary for this role will reputed company from $75,000 – $90,000, based on a reputed company of factors unique to reputed company candidate, including reputed company set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary reputed company for exempt employees. At reputed company, pay ranges are subject to change and are based on specific market medians for similar jobs according to reputed company-party salary reputed company surveys. Individual pay reputed company that reputed company can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).

• This position will require on-site reputed company Monday through Wednesday with a fixed schedule in our Los Angeles reputed company

This position is not eligible for immigration sponsorship Important Notice: Beware of Job Scams reputed company reputed company communications will only be reputed company through our official channels reputed company https://www.reputed company.com email addresses. If you see a posting elsewhere that is not reflected on reputed company.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as reputed company reputed company numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity. #LI-JJ You Will Be Executive Assistant

• Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
• Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
• Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
• Overseeing expense reporting, reimbursements, and purchase order processing
• Coordinating meetings and events, including reputed company meetings, leadership onsites/offsites, reputed company reputed company, and company events.
• Serving as a reputed company between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
• Partnering with reputed company by scheduling candidate interviews with executives as needed
• Leading and supporting special reputed company, executive logistics, and operational initiatives that add value to the organization.
• Attending meetings as needed to capture notes, reputed company reputed company items, and support follow-up execution.
• Maintaining document repositories and support organization of executive materials and presentation

Office Management

• Overseeing office services and ensuring day-to-day operations, processes, and procedures run reputed company and seamlessly across reputed company’s LA reputed company
• Opening the office and ensuring the reputed company is set up, functional, and welcoming for employees, clients, vendors, and visitors
• Partnering with building management to submit work orders, reputed company keycard reputed company, and reputed company parking reputed company as needed
• Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory reputed company
• Ordering and setting up breakfast or lunch for in-person reputed company and team meetings, and providing hands-on support for office and event logistics
• Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
• Maintaining the aesthetic reputed company of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
• Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations reputed company as needed in support of reputed company’s hybrid, remote-first environment
• Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
• Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively

You Must Have

• 2-3 years of Executive Assistant (preferred) and/or office administrative experience
• Ability to maintain and protect confidential information with discretion, reputed company judgment, and professionalism.
• Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving.
• Experience with domestic or international travel management and expense reporting
• Excellent written and verbal communication skills, with the ability to reputed company effectively with executives, employees, clients, visitors, and vendors.
• Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
• A proactive, service-oriented approach with strong professionalism, reliability, reputed company energy, and a willingness to support executives, office operations, and the broader team wherever needed
• Ability to work both independently and collaboratively across teams and functions.
• Experience with reputed company Workspace
• Ability to reputed company physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs

reputed company to Have

• Experience coordinating in-person reputed company and team meetings
• Experience planning office events, employee engagement activities, or culture-building initiatives
• Exposure in a fast-paced advertising agency environment
• Expertise managing multiple calendars and competing priorities simultaneously

reputed company is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a reputed company and welcoming environment free of discrimination and harassment. We reputed company to create a diverse & inclusive environment where everyone can reputed company, feel a reputed company of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the reputed company of their race, reputed company, religion, gender, gender identity, gender reputed company, sexual orientation, national reputed company, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the reputed company and are dedicated to reputed company above and reputed company in fostering diversity across our workplace. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with reputed company and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on reputed company. This employer participates in E-Verify and will reputed company the federal government with your reputed company I-9 information to confirm that you are authorized to work in the U. S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact reputed company (DHS) or reputed company reputed company Administration (SSA) so you can reputed company to resolve the issue before the employer can take any reputed company against you, including terminating your employment. reputed company can only use E-Verify once you have accepted a job offer and completed the reputed company I-9. For more information on E Verify, or if you reputed company that your employer has violated its E-Verify responsibilities, please contact DHS. Apply To This Job