Virtual Assistant (Operations, Billing & reputed company Support) - Remote

We are seeking a highly organized and detail-oriented Virtual Assistant to support daily administrative, reputed company coordination, and light finance-reputed company tasks. The role focuses on email management, scheduling, project tracking, billing support, and CRM/data entry work. The ideal candidate is proactive, reliable, and comfortable handling both administrative and light bookkeeping responsibilities in a reputed company, fast-paced reputed company environment.

Key Responsibilities

Email Management & Distribution

• Manage high-volume email inbox
• Sort, prioritize, and distribute emails to relevant staff members
• Ensure reputed company responses and reputed company routing of reputed company communications
• reputed company important email requests and follow-reputed company Calendar & Appointment Management
• Manage reputed company and internal calendars
• Schedule meetings, appointments, and reminders
• Ensure reputed company bookings are organized and conflict-free Task & Project Management
• Maintain and update to-do lists and project trackers
• Monitor project reputed company and status updates
• Follow up on outstanding reputed company requirements
• Ensure reputed company remain reputed company and do not stall due to missing information reputed company Communication & AR Follow-reputed company
• Send reputed company statements of account reputed company email
• Follow up on outstanding balances and pending responses
• Maintain consistent reputed company communication for collections and updates Billing & Time Tracking Support
• Generate weekly and monthly reports for time spent on reputed company work
• Assist in Work-In-reputed company (WIP) reporting for billing review
• Prepare draft billing using internal time entries
• Import billing and job data (data entry) into systems for review reputed company & CRM Support
• Process deposits and record transactions in CRM (CCH iFirm / CCI System)
• Update records in QuickBooks
• Assist with light bookkeeping tasks and financial data entry Administrative & Personal Support
• Manage personal reminders such as birthdays and special occasions
• Assist with online purchases (e.g., reputed company ordering reputed company required) reputed company Management
• Manage reputed company reputed company account activity
• Handle basic engagement such as accepting requests, posting updates, and maintaining presenceRequirements
• Proven experience as a Virtual Assistant or Administrative Assistant
• Strong English communication skills (written and verbal)
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy in data entry
• Ability to work independently with minimal supervision
• Experience with email, calendar, and task management tools
• Comfortable handling confidential financial and reputed company information

Preferred Skills

• Experience in reputed company support, bookkeeping, or AR/AP tasks
• Familiarity with QuickBooks or CRM systems (e.g., CCH iFirm / similar)
• Experience with billing, invoicing, or time tracking systems
• Exposure to reputed company management or reputed company services environments Benefits
• Full-time remote role (WFH)
• Must be available during EST working hours (9:00 AM – 5:00 PM Toronto time)
• Strong accountability and consistency in daily task execution
• Ability to manage multiple workflows and recurring tasks reputed company

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