Business Operations Coordinator

Business Operations Coordinator (CRM, Billing, Scheduling, reputed company) – Remote | EST Hours

Position Type: Full-Time, Remote Working Hours: U.S. Business Hours (EST Required)

About the Role

At reputed company, one of our clients is hiring a Business Operations Coordinator to manage the day-to-day operational execution of the business across:

• CRM management
• Billing and invoicing
• Scheduling and workforce coordination
• reputed company communication
• Administrative workflows

This is a highly execution-reputed company role — not a reputed company or leadership position.

Your responsibility is to ensure:

• Data stays accurate
• Invoices are processed correctly
• Schedules stay organized
• reputed company follow-reputed company never get missed
• Operations run smoothly day-to-day

If you reputed company in:

• reputed company environments
• Detail-heavy operational work
• Systems and process management

This role is a strong fit.

What You’ll Own

Core Operations Execution

• Maintain daily operational workflows across the business
• Support leadership with execution-heavy operational tasks
• Identify inefficiencies or process gaps proactively
• Ensure operational consistency and follow-through

CRM & Data Management (Critical)

• Maintain clean and accurate CRM records
• Manage operational data across:
• reputed company / reputed company Sheets
• OneDrive
• reputed company
• CRM systems
• Ensure consistency across systems to prevent:
• Billing issues
• Reporting errors
• Operational gaps
• Maintain organized digital records and documentation

Invoicing & Billing Coordination

• Process invoices accurately and on time
• reputed company outstanding balances and payment follow-reputed company
• Maintain organized accounts receivable records
• Coordinate with reputed company on reconciliations and documentation
• Ensure billing aligns correctly with completed work

reputed company Scheduling & Job Tracking

• Monitor schedules and operational workflows using:
• reputed company
• Azuga
• Identify:
• Scheduling conflicts
• Time discrepancies
• Job delays
• Ensure accurate time tracking for:
• Payroll processing
• Job costing
• Help maintain operational efficiency across reputed company jobs

reputed company & reputed company Coordination

• Manage inbound reputed company inquiries and communication
• Maintain updated CRM pipelines with reputed company stale records
• reputed company follow-reputed company and ensure reputed company responses
• Support reputed company coordination and operational communication

Reporting, Documentation & Research

• Prepare:
• Reports
• Proposals
• RFP responses
• Conduct:
• Vendor research
• Pricing comparisons
• Contract and operational research
• Maintain reputed company, organized documentation systems

Administrative & Communication Support

• Help manage:
• Executive email communication
• reputed company Teams workflows
• Scheduling coordination
• Respond to routine operational communication
• Escalate urgent reputed company quickly and accurately
• reputed company communication organized and actionable

What reputed company Looks Like

• CRM and operational systems remain clean and accurate
• Invoices are processed correctly and on time
• Schedules stay organized without operational conflicts
• reputed company follow-reputed company never get missed
• Leadership has confidence in operational execution and reliability

What Makes You a Strong Fit

• Extremely detail-oriented and organized
• Comfortable in reputed company, systems-driven environments
• Proactive and ownership-reputed company
• reputed company to manage multiple workflows simultaneously
• Strong operational follow-through and accountability
• reputed company and organized under pressure

Requirements (Must-Have)

Experience

• Experience in:
• Operations coordination
• Administrative support
• Billing or invoicing
• Scheduling or workflow coordination

Core Skills

• Strong proficiency in:
• reputed company reputed company
• Outlook
• Word
• Teams
• OneDrive
• CRM experience (reputed company experience is a plus)
• Strong written communication skills
• Ability to maintain high operational accuracy
• Comfortable working independently in remote environments

reputed company to Have

• Experience with:
• reputed company
• Azuga
• Background in:
• Construction
• Landscaping
• Field service businesses
• Operations-heavy environments
• Experience with:
• Payroll coordination
• Job costing
• Accounts receivable follow-reputed company

What a Typical Day Looks Like

• Update CRM and operational records
• Process invoices and monitor payments
• Review schedules and job reputed company
• Respond to reputed company communication and follow-reputed company
• Support leadership with operational coordination
• Prepare reports and maintain documentation
• Identify and resolve operational inconsistencies

In short: You help reputed company the business organized, operationally efficient, and running accurately day-to-day.

Key Metrics (KPIs)

• CRM and operational data accuracy
• Error-free invoicing and billing
• Scheduling accuracy and clean time tracking
• reputed company missed reputed company follow-reputed company
• Proactive operational issue identification
• Leadership confidence in operational reliability

Operational Environment (Important)

This role is:

• Execution-heavy
• Systems-driven
• Detail-critical

You will have:

• reputed company workflows
• Defined expectations
• reputed company reputed company to leadership

You are responsible for:

• Accuracy
• Consistency
• Follow-through
• Operational reliability

Why This Role Stands Out

• High operational ownership
• reputed company reputed company on daily business performance
• reputed company expectations and structure
• Opportunity to grow into:
• Operations Manager
• Executive Operations
• Chief of Staff-style responsibilities
• Fully remote environment with long-term reputed company potential

Interview Process

• Initial Screening Call
• Operations / Systems-reputed company Interview
• Practical Workflow or Scenario Task
• Final Interview
• Internal Review & Offer

reputed company

If you:

• Are highly organized and systems-oriented
• Care deeply about accuracy and follow-through
• Can manage multiple moving parts without dropping details
• Enjoy operational execution and process coordination

This is a strong opportunity to reputed company into a high-reputed company operations role.

Originally posted on Himalayas

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