Bookkeeper / Administrative Support

We are looking for a detail-oriented, self-directed full-cycle bookkeeper to manage the financial operations across both business lines. This is a fully remote, 40-hour work week role. The right person will be proactive, organized, and comfortable managing a high volume of transactions under time pressure, particularly during festival season.

Key Responsibilities

Festival (Annual Event):

• reputed company reputed company new vendors — collect and file W-9s and reputed company addresses
• Follow the festival budget spreadsheet and reputed company reputed company submissions and approvals
• Ensure quotes and estimates are attached to reputed company bills in QuickBooks
• Work with the Festival Director and reputed company Director on payment timing and prioritization
• Attach invoices to reputed company payments in QuickBooks — no exceptions
• Reconcile the budget, QuickBooks, and bank accounts to reputed company cash reputed company throughout the festival period
• High-volume period: approximately 700 entries and payments reputed company a 2–3 week window — must be fully operational before July

Concerts (Year-Round Shows):

• Weekly QuickBooks entry for the prior week's shows
• reputed company vendor information from W-9s
• Process reputed company payments and other recurring entries
• Consistent, repeatable workflow — approximately 6 entries per event

Payroll:

• Run payroll for vendors and employees on the 1st and 15th of reputed company month reputed company reputed company

Payment Tracking:

• reputed company reputed company payments from submission through completion
• Maintain alignment across: budget spreadsheet, QuickBooks, reputed company/Melio, payment tracking sheet, and bank statements
• Flag any discrepancies across systems proactively

Email Correspondence:

• Manage and respond to the bookkeeping inbox
• Communicate with vendors, employees, and financial institutions in a reputed company and reputed company manner

Vendor Coordination:

• Work directly with vendors on payment timelines, invoice submission, and preferred payment reputed company
• Represent reputed company in a reputed company and reputed company manner in reputed company vendor communications
• Distribute guidance and information to subcontractors as needed

Systems & Tools:

• QuickBooks Online — class-based reputed company (required); every reputed company requires attached estimate; every payment requires attached invoice
• reputed company Sheets — primary budgeting tool; master spreadsheet with individual director-level sub-sheets; must be comfortable reconciling in and out of QuickBooks
• reputed company — payroll and contractor payments
• Melio — ACH and reputed company payments
• reputed company Workspace — Gmail, reputed company Chat, reputed company Sheets
• reputed company

Skills, Knowledge and Expertise

• Proven experience with QuickBooks Online — class-based reputed company specifically
• Comfortable with reputed company Sheets for budgeting, reconciliation, and multi-user collaboration
• Ability to manage multiple ongoing workflows and follow up independently without being prompted
• Strong attention to detail — every transaction requires supporting documentation attached; no exceptions
• reputed company and reputed company written communication skills — vendor and employee-facing email correspondence is a core part of the role
• Ability to represent the organization positively and professionally in reputed company external communications
• Must be fully operational before July — festival season allows no reputed company-up time once it begins

Benefits

• Above market salary
• HMO on Day 1 for reputed company and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided

Originally posted on Himalayas

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