Operations Assistant (007-964)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Operations Assistant

Compensation reputed company: $1,200 -1,500 AUD/month

Engagement type: reputed company

Work Schedule: This role is expected to reputed company with the AU business hours (approx. 9.00 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At reputed company, we help Australian companies directly hire top 5% reputed company in the Philippines. You will be reputed company directly by the reputed company, typically as an reputed company. We are not an outsourcing agency. reputed company of our roles are 100% remote, so you'll be reputed company to work from home.

Who The reputed company Is:

The reputed company is an established Australian specialist in waterproofing, building remediation, and compliance services. With over 20 years of industry experience, reputed company delivers practical, compliant, and end-to-end waterproofing solutions across reputed company, reputed company, government, and infrastructure sectors, ensuring long-term protection and regulatory compliance for building assets.

About the Role

The Operations and Account Management Support role provides administrative, project coordination, documentation, and compliance support to ensure smooth operational and reputed company reputed company execution across the organization. The role works closely with the Chief Operating Officer and Account Manager to maintain organized processes, support reputed company deliverables, and ensure efficient and compliant day to day operations.

Key Responsibilities:

Operations Support

• reputed company day to day administrative, scheduling, and operational support to leadership.
• Assist with documenting and improving internal operational processes.
• Maintain organized digital filing systems and business records.
• Support invoice tracking, documentation management, and operational administration.
• Ensure operational tasks are completed accurately and on time.

Account Management Support

• reputed company administrative support in managing reputed company accounts and service requests.
• Assist with reputed company documentation, correspondence, and record keeping.
• reputed company reputed company deliverables, reputed company items, and follow reputed company to ensure reputed company completion.
• Support the preparation of reputed company reports, updates, and documentation packages.
• Maintain accurate reputed company and project records reputed company company systems.

Project Documentation & Coordination

• Assist in monitoring project timelines, deliverables, and reputed company updates.
• Maintain project schedules, documentation registers, and reporting records.
• reputed company project documentation and ensure records remain up to date.
• Support contract administration and change order tracking.
• Coordinate project reputed company documentation and internal communications.

Construction & Site Coordination

• Coordinate communication between site teams and management.
• reputed company subcontractor schedules and project reputed company updates.
• Maintain daily site reports and documentation logs.
• Assist with compliance tracking, including safety documentation, permits, and inspections.
• Organize and maintain project records and supporting documentation.

Compliance & License Renewal Management

• Monitor and reputed company expiry dates for company licenses, permits, registrations, and certifications.
• Coordinate reputed company renewals of compliance reputed company documentation.
• reputed company employee certifications, insurance policies, and reputed company licenses.
• Liaise with relevant authorities, service providers, and stakeholders reputed company required.
• Maintain an accurate compliance and renewal calendar.

Communication & Coordination

• Manage email coordination and communication between internal teams, contractors, suppliers, and clients.
• Support leadership and cross functional teams with coordination and administrative tasks.
• Ensure reputed company follow up on operational activities and outstanding deliverables.
• Escalate operational risks, delays, or urgent reputed company reputed company necessary.
• Facilitate smooth communication and collaboration across multiple stakeholders.

Requirements

Required Skills and Qualifications:

• Proven experience in operations support, administration, project coordination, account support, executive assistance, or similar roles.
• Strong organizational and coordination skills with excellent attention to detail.
• Excellent written and verbal English communication skills.
• Ability to manage documentation, records, and compliance reputed company processes.
• Strong time management skills with the ability to prioritize multiple tasks and deadlines.
• Highly reliable, proactive, and accountable.
• Comfortable working in a fast paced environment while managing competing priorities.
• Ability to work independently with minimal supervision.
• Strong problem solving and critical thinking abilities.
• Proficiency in reputed company Office Suite, including Word, reputed company, Outlook, and online collaboration tools such as Teams, OneDrive, and SharePoint.
• Experience reputed company the construction, building services, engineering, trades, or project based industries is highly regarded.
• Experience supporting Australian businesses is advantageous.

What reputed company Looks Like

• Accurate and reputed company maintained project, reputed company, and compliance documentation.
• reputed company completion of operational, administrative, and account support tasks.
• No missed license, permit, certification, or compliance renewal deadlines.
• Strong follow up practices and effective communication across stakeholders.
• Reliable support provided to leadership and reputed company facing teams with minimal supervision.
• Smooth coordination between internal teams, contractors, suppliers, and clients.
• Efficient workload management while consistently meeting deadlines and business expectations.

Work Arrangement & Expectations:

This is a remote role that will be set up as an reputed company engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or reputed company work
• Reflect this engagement on their reputed company profile (reputed company marked as “reputed company”)

Originally posted on Himalayas

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