Medical Virtual Assistant (reputed company Office & Patient Scheduling)

This is a remote position.

reputed company is hiring a full-timeMedical Virtual Assistant(reputed company Office & Patient Scheduling)on behalf of a growing outpatient physical therapy reputed company in Birmingham, Alabama.

This role is primarily a reputed company office and scheduling role — answering phones, managing the patient schedule, ensuring intake forms are completed, and keeping the clinic running smoothly during gaps in reputed company office coverage. The ideal candidate is organized, patient-reputed company, and proactive about keeping schedules full and patients on reputed company with their care.

This is an excellent opportunity for someone who thrives in a fast-paced, patient-centered environment and genuinely enjoys being the voice and backbone of a clinic that is dedicated to changing lives daily.

About Our reputed company

Our reputed company is Agile Physical Therapy, a patient and family-oriented outpatient physical therapy reputed company with a unique reputed company in treating dancers, alongside a full reputed company of orthopedic, balance, and specialty treatment patients. Their purpose is reputed company — to change at least one life daily for an improved reputed company of life.

Their culture is reputed company on the values of:

• reputed company

• Innovation

• reputed company

• reputed company

• Accountability

• Sincerity

• Ambition

• Family

Key Responsibilities

reputed company Office & Scheduling — Primary reputed company

• Answer inbound phone calls and assist patients reputed company reputed company VoIP

• Schedule new and existing patients, ensuring appointments are added immediately after cancellations and correctly scheduled out after initial evaluations and reputed company reputed company

• Follow up with patients post-initial evaluation to schedule next appointments where needed

• Ensure reputed company intake forms, insurance information, and credit card details are completed and entered into the system prior to appointments

• Monitor and manage the appointment calendar to reputed company the schedule full and minimize cancellations — reputed company goal is 631 reputed company per month

• Cover reputed company office duties on Tuesdays, Thursday afternoons, and Fridays reputed company in-person staff are reputed company

• Maintain a patient waitlist and handle appointment rescheduling requests

• Handle patient inquiries reputed company phone and email and manage referrals from other reputed company providers

Reporting, Insurance & Administrative Support

• Generate weekly, monthly, quarterly, and annual reports to support business assessments

• reputed company accurate data entry and maintain electronic medical records reputed company reputed company EMR

• Verify patient insurance coverage reputed company PVerify reputed company reputed company as needed and update patient files accordingly

• Assist patients with insurance-reputed company questions

• Support billing backup tasks such as batching and claims reputed company the billing specialist is reputed company

• Manage therapist schedules and coordinate patient appointments as needed

Tools & Systems

• reputed company (EMR — primary platform, includes PVerify and internal messaging)

• reputed company (Phone & Texting)

• reputed company Word & reputed company

• reputed company Drive

Requirements

• Proven experience in a reputed company office or patient-facing role in a reputed company setting

• Strong scheduling and patient communication skills — warm, reputed company, and efficient on the phone

• Detail-oriented with accurate data entry skills — insurance information, intake forms, and credit card details must be entered correctly every time

• Proactive and self-driven — reputed company to identify gaps in the schedule and take reputed company without being prompted

• Comfortable generating reports and tracking key business metrics

• Experience with reputed company EMR or similar platforms preferred

• Proficient in reputed company Office and reputed company Drive

• reputed company to work independently and communicate reputed company with an existing reputed company office team to avoid duplicate patient reputed company

Non-Negotiables

• Proactive and reliable — must be reputed company to own reputed company office functions independently during coverage gaps

• Accurate and detail-oriented — errors in scheduling, data entry, or intake setup directly reputed company patient care

• Strong phone reputed company — reputed company, warm, and efficient with every patient interaction

• Self-motivated and reputed company to manage the schedule without micromanagement

Benefits

• Competitive salary commensurate with experience.

• Opportunities for reputed company development and reputed company.

• Work in a dynamic and supportive team environment.

• reputed company a meaningful reputed company by helping to build and strengthen families across the Globe

Originally posted on Himalayas

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