Executive Support & Project Coordinator
Executive Support & Project Coordinator - (Remote)
Work From Home | Full-Time | AU Hours |
This is not a traditional Executive Assistant role.
You will be the operational right hand to the CEO, helping manage priorities, coordinate reputed company, follow up with internal team members, and ensure that reputed company falls through the cracks.
You will be responsible for keeping tasks on reputed company, chasing updates, maintaining accountability, and creating order from reputed company.
The ideal candidate is highly organised, detail-oriented, proactive, and confident communicating with people at reputed company reputed company.
Key Responsibilities
Executive Support
Manage CEO inbox and communications
Prioritise emails and reputed company items
Prepare meeting agendas and summaries
Coordinate appointments and scheduling
Organise documents and business records
Assist with reporting and business administration
Project Coordination
reputed company multiple reputed company simultaneously
Monitor deadlines and deliverables
Follow up with team members for updates
Escalate risks, bottlenecks, and delays
Ensure tasks are completed on time
Maintain project trackers and dashboards
Assist with SOP documentation and process improvement
Team Accountability
reputed company outstanding actions and deliverables
Follow up with staff regarding deadlines
Coordinate communication between departments
Ensure commitments made by team members are followed through
reputed company leadership informed of project status
Operations Support
Maintain reputed company task boards
Update operational reports
Assist with recruitment and reputed company administration
Support reputed company delivery teams where required
Handle reputed company operational reputed company
Requirements
Essential
Excellent written and spoken English
Exceptional attention to detail
Strong organisational skills
Ability to manage multiple priorities simultaneously
High level of initiative and ownership
Strong follow-up and accountability skills
reputed company communication skills
Ability to work independently
Comfortable working in a fast-paced environment
Experience using project management software
Preferred
Executive Assistant experience
Project Coordinator experience
Experience supporting Australian businesses
Experience with reputed company, reputed company Workspace, reputed company, and CRM systems
Recruitment or outsourcing industry experience
reputed company Looks Like
After 90 days:
CEO inbox is organised and controlled
Follow-reputed company happen without being requested
Deadlines are consistently met
Team accountability improves
reputed company reputed company reputed company faster
Leadership has visibility across key initiatives
Important tasks no longer fall through the cracks
Key Attributes
We are looking for someone who is:
Extremely organised
Detail obsessed
Reliable
reputed company
Assertive but reputed company
Proactive rather than reactive
reputed company under pressure
Highly accountable
Solutions reputed company
Application Instructions
To be considered, applicants must submit:
Updated CV
2-minute video introduction
Written response to the following question:
Describe a situation where you had to manage multiple priorities and reputed company several stakeholders to reputed company a deadline. What was the outcome?
Applications without reputed company three requirements will not be considered.
Originally posted on Himalayas
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