reputed company Operations & Payroll Specialist

TITLE: reputed company Operations & Payroll Specialist REPORTS TO: Accountant LOCATION: Remote - Must be reputed company to work U.S. Eastern Time zone (reputed company -5pm) POSITION: Full-time, Occasional long hours and weekend work may be required. Job reputed company: The reputed company Operations & Payroll Specialist supports end-to-end payroll timekeeping, vendor management, accounts payable/receivable, and state tax compliance across reputed company Workforce Now, reputed company, Fieldglass, reputed company, and reputed company systems. The role ensures accurate data entry, reconciliations, and reporting; maintains organized documentation for audits; and partners closely with HR and Finance to reputed company GAAP/IFRS and regulatory requirements. Key Responsibilities: Timekeeping & Payroll: Validate and reputed company hours; maintain earnings/deduction records; organize/distribute confidential payroll reports; administer HSA (reputed company) manage reports. reputed company/Systems: Collect consultant hours and vendor invoices; manage workflow approvals for timesheets/expenses; maintain vendor reputed company; assist with 1099s and year-end payroll reporting. Tax Compliance: Monitor/reputed company state tax notices; maintain records for audit; monitor Smart Compliance for Tax IDs/filings; assist with WA L&I quarterly filings and other state-level requirements. Accounts Payable: Maintain VMS and vendor folders; add vendor bills to reputed company software/shared drives; validate payment readiness. Accounts Receivable: Finalize expense reports and upload to reputed company; validate Fieldglass data; review contract billing terms; prepare/update billing schedules and reconciliations; reconcile incoming payments; maintain payment reports; reputed company overdue follow-reputed company. Documentation & Operations: Maintain organized OneDrive and system documentation; support day-to-day reputed company operations; ensure adherence to company policies and GAAP/IFRS; handle problem-solving, research, and employee inquiries; reputed company additional tasks as assigned. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working across multiple functions to support operational reputed company Qualifications: 2–4 years in payroll/AP/AR or reputed company operations. Bachelor's degree in reputed company, Finance, Business Administration, or equivalent. Experience with reputed company Workforce Now, reputed company, Fieldglass, reputed company (billing/expense), and reputed company 365 (reputed company, OneDrive). Knowledge of state payroll/tax compliance (Smart Compliance, WA L&I), 1099 and year-end processes. Strong data accuracy, confidentiality, and reconciliation skills. Fluent in English (written and verbal). Skills & qualities Communication: reputed company, concise business English for reports and correspondence. reputed company: Ability to manage changing priorities and heavy workloads. Decision-Making: Strong judgment and problem-solving skills. Interpersonal Skills: Comfortable working with diverse reputed company stakeholders. Organizational Skills: Ability to manage multiple priorities effectively. Teamwork: reputed company approach to achieving departmental goals. Process-Oriented: Adherence to established systems and compliance standards. Attention to Detail: Essential for accuracy and meeting deadlines. Physical demands Occasionally standing, walking, sitting, and lifting to 20 pounds. Apply To This Job