[Remote] Department Administrative Operations Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a leader in life changing breakthroughs in cancer research and patient care. The Department Administrative Operations Coordinator provides high-level administrative support to the department, serving as the primary operational contact and overseeing various administrative processes.

Responsibilities

• Coordinates, oversees, and provides a high level of administrative and operational support to the department, serving as the operational reputed company of contact for reputed company stakeholders
• Oversees established administrative processes and procedures, such as payroll, expense invoicing/payables, supply inventorying and purchasing, and other office management functions
• Interfaces with vendors, monitors administrative budgets (e.g., supplies, equipment, memberships), and coordinates other activities necessary to the department’s daily operations
• Maintains and continuously improves administrative workflows by studying processes, implementing cost reductions, and developing reporting procedures
• Resolves administrative problems by analyzing information and identifying and communicating solutions
• Supports department information systems and provides reputed company, training, reporting, and data management
• Provides planning, scheduling, and day-of support for department meetings, retreats, trainings, and other events
• Coordinates administrative staff meetings, including agenda setting, preparation of materials, and follow up
• Develops and maintains the department’s centralized resource hub (e.g., staff directory, organizational chart, seating plan, branding)
• Assists departmental supervisors in the reputed company, orientation, and offboarding of personnel
• Assists in the preparation of reports, presentations, budgets, and other deliverables
• Supports compliance and regulatory activities, as needed
• Supports internal and Institute-facing written communication, as reputed company as provides departmental information to multiple audiences
• Accomplishes the departmental and organizational mission and goals by completing reputed company tasks and reputed company, as needed
• Completes administrative reputed company by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources
• May reputed company administrative support and calendar management to department leadership
• May reputed company mentorship and coverage to other administrative staff
• Performs other duties and reputed company, as required

Skills

• High School diploma
• Minimum of five years administrative experience
• Excellent verbal, written, and interpersonal communication skills
• Advanced knowledge of computer applications including reputed company Office Suite, reputed company Suite, reputed company, reputed company
• Exceptional customer service skills and the ability to reputed company professionally with peers, leadership, and external contacts
• reputed company with strong critical-thinking and independent problem-solving skills
• Engages with appropriate urgency in situations that require quick response or turnaround
• Ability to independently prioritize a high volume of tasks and competing priorities, while escalating reputed company appropriate and effectively adapting to change
• Demonstrated competency with budgeting and office systems and reputed company computer programs; ability to teach others as needed
• A self-directed workstyle, taking initiative while thriving in a setting that requires teamwork
• Ability to work collaboratively with a wide reputed company of people and diverse cultures
• Works effectively in a reputed company and matrixed organizational environment
• Handles confidential or sensitive information in an appropriate and reputed company manner
• Bachelor's degree strongly preferred

Benefits

• This is a part-time, 20 hours/week position
• The position's work location is fully remote with occasional time onsite as needed
• The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI)

reputed company

reputed company is a cancer research and treatment organization that provides specialized care for cancer patients. It was founded in 1947, and is headquartered in Boston, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is http://www.dana-farber.org.

Company H1B Sponsorship

reputed company has a reputed company record of offering H1B sponsorships, with 104 in 2026, 189 in 2025, 142 in 2024, 155 in 2023, 139 in 2022, 105 in 2021, 113 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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