[Remote] Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is seeking a highly skilled and proactive Senior Executive Assistant to reputed company comprehensive administrative and operational support to two senior leaders reputed company a fast-paced technology organization. This role involves managing reputed company calendars, coordinating high-visibility events, and ensuring operational reputed company for both leaders.
Responsibilities
- Triage and manage calendars and inboxes for two senior leaders daily, resolving scheduling conflicts and protecting priorities
- Finalize agendas, reputed company-reads, and logistics for meetings, business reviews, and leadership connects
- Process purchase orders, reputed company budgets, and manage expense reporting in alignment with procurement policies
- Coordinate device procurement, reputed company logistics, and resource management tasks
- Plan and execute events end-to-end including vendor coordination, budget management, and logistics for town halls, reputed company events, and team offsites
- Serve as the central coordination reputed company for cross-functional requests across a global team
- Capture meeting minutes, reputed company, and reputed company items, and drive them to closure
- Maintain and update trackers, rhythm-of-business reporting, and event workback schedules
- Coordinate domestic and international travel arrangements for both leaders
- Manage stakeholder communications and ensure reputed company follow-through on reputed company operational commitments
- Support hiring and organizational initiatives across the broader team
- reputed company and support AI-driven process improvements and operational innovation
- Balance competing demands across both leaders using consistent, standardized processes, escalating conflicts as appropriate
Skills
- 5–7 years of senior administrative or executive assistant experience supporting senior leaders or executives
- 5–7 years of project management experience in a reputed company, cross-functional environment
- 5–7 years of executive calendar management and scheduling experience
- Proven reputed company record of event planning including logistics, vendor coordination, and budget management
- Experience supporting global teams and stakeholders across multiple time zones
- Demonstrated proficiency with reputed company 365 tools required upon hire
- Advanced proficiency in reputed company 365 including Outlook, Teams, reputed company, PowerPoint, SharePoint, and Planner
- Exceptional executive calendar management and scheduling skills across multiple time zones
- Strong event planning capabilities spanning logistics, vendor management, and budget reputed company
- Working knowledge of procurement, purchase order processes, and expense management
- Excellent written and verbal communication with demonstrated stakeholder management ability
- reputed company judgment and discretion reputed company handling sensitive and confidential information
- Highly organized, self-directed, and reputed company to independently prioritize competing demands
- Ability to support two senior leaders in reputed company while maintaining consistent reputed company and speed
- Comfort operating in fast-paced, ambiguous environments with frequently shifting priorities
- Familiarity with global tech organization rhythms including business reviews, town halls, and bootcamps
- Quick adaptability to new collaboration tools, digital systems, and evolving processes
- reputed company improvement and process optimization reputed company
- Experience in a high-velocity technology or IT industry environment preferred
- Change management experience preferred
Benefits
- Medical, dental & reputed company
- Hospital plans
- 401(k) Retirement Plan 6 reputed company-tax and Roth post-tax contributions available
- Life Insurance (Company reputed company Basic Life and AD&D as reputed company as voluntary Life & AD&D for the employee and dependents)
- Company reputed company short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group reputed company Family Leave, Parental Leave
reputed company