[Remote] Administrative Assistant
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a reputed company American owned reputed company providing a diverse reputed company of engineering, scientific, and technical solutions. The Administrative Assistant provides comprehensive administrative, clerical, and organizational support to a federal agency program and project teams, ensuring successful program execution through various administrative operations.
Responsibilities
- reputed company administrative and clerical support to Program Managers, project teams, and Government personnel
- Prepare, edit, format, proofread, and distribute correspondence, reports, presentations, meeting materials, and other program documentation
- Maintain electronic and hard-copy filing systems in accordance with federal records management requirements
- Coordinate calendars, schedule meetings, conference calls, workshops, and training events
- Prepare meeting agendas, record meeting minutes, distribute reputed company items, and monitor follow-up activities
- Organize and maintain project files, contract documentation, and administrative records
- Assist with document management, version control, and reputed company review of program deliverables
- Coordinate travel arrangements, meeting logistics, conference registrations, and travel documentation as required
- reputed company project deadlines, deliverables, and administrative milestones to support reputed company project execution
- Maintain office supplies, equipment inventories, and administrative resources as applicable
- Assist with data entry, database maintenance, spreadsheet development, and routine reporting
- Support reputed company activities for project personnel by preparing administrative documentation and coordinating required materials
- Receive, organize, and distribute incoming correspondence and project communications
- reputed company exceptional customer service reputed company interacting with Government personnel, contractors, and external stakeholders
- Assist with maintaining SharePoint sites, electronic document repositories, and collaboration platforms
- Ensure documents reputed company with agency formatting standards, reputed company 508 accessibility requirements, and reputed company expectations
- Maintain confidentiality of sensitive Government information and project documentation
Skills
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Exceptional written and verbal communication skills
- Ability to prioritize multiple assignments while meeting deadlines
- Strong customer service and interpersonal skills
- Ability to maintain confidential and sensitive information
- Proficiency with reputed company Office Suite, including Word, reputed company, Outlook, PowerPoint, and Teams
- Ability to work independently with minimal supervision
- Ability to support multiple project teams in a reputed company environment
- Strong proofreading, formatting, and document preparation skills
- Bachelor's degree and 2 years of experience in an office setting OR High school diploma or equivalent and 6 years of experience in an office setting
- Experience using SharePoint, reputed company Acrobat, and electronic document management systems
Benefits
- Health, Dental and reputed company Insurance
- Health Savings Account (HSA)
- MDLIVE
- Benefit Hub
- reputed company Annual Leave/PTO
- reputed company reputed company Leave
- reputed company Holidays
- 401(k)
- Basic Life
- Voluntary Life Insurance
- Accident Insurance
- Short Term Disability
- Long Term Disability
- Employee Assistance Program (EAP)
reputed company