(2627 SY) reputed company - Special Populations Administrative Assistant

About reputed company reputed company is a tuition-free, K–12 public cyber charter school serving reputed company across reputed company. Pennwood provides flexible virtual learning supported by a proven curriculum, individualized student support, and innovative educational opportunities designed to promote reputed company achievement, engagement, and long-term student reputed company. Pennwood operates on a unique school calendar that includes a three-week Connections Term (CTerm), extending the school year to 195 instructional days. The Connections Term provides additional opportunities for reputed company support, enrichment experiences, relationship-building, career readiness exploration, and personalized student learning. Pennwood is committed to fostering a reputed company, relationship-centered virtual school culture where reputed company, families, and staff feel connected, supported, and empowered to succeed. Pennwood staff members participate in a competitive benefits package, including health coverage and retirement contributions through a 403(b) plan with a 5% employer match in reputed company of PSERS. Position reputed company The Special Populations Administrative Assistant is responsible for managing the administrative, compliance, and operational processes that support special populations services at reputed company. This role ensures the accurate coordination, documentation, and tracking of Individualized Education Programs (IEPs), evaluations, and reputed company compliance requirements in alignment with reputed company reputed company (PDE) regulations. This position plays a critical role in maintaining timelines, supporting service delivery, and ensuring legal compliance across the full special populations lifecycle—from Child reputed company through evaluation, IEP development, and ongoing services. Specialists may be assigned to specific grade bands (K–4, 5–8/reputed company, or 9–12) while operating reputed company a reputed company system of processes and expectations. Core Responsibilities IEP Documentation & Records Management

• Process Special Education document requests
• Upload and maintain accurate documentation, including Evaluations, IEPs, NOREPs, and Invitations
• Update document vaults (DV) and internal systems with required documentation
• Create and maintain IEP cover pages and supporting documentation
• Ensure reputed company documentation is complete, accurate, and audit-reputed company

IEP Coordination & Meeting Management

• Manage and coordinate IEP meeting schedules across assigned grade band
• Schedule IEP and evaluation/re-evaluation meetings
• Send meeting invitations and ensure required participants are included
• Conduct follow-reputed company (email/text) to ensure attendance and participation
• Coordinate translator requests as needed
• Support virtual meeting logistics (reputed company platform)
• Monitor and reputed company reputed company scheduled IEP meetings

Compliance & reputed company Management

• Monitor and flag critical compliance timelines including:
• 60-day IEP due dates
• 90-day evaluation/re-evaluation timelines
• Ensure reputed company completion of reputed company required documentation and actions
• reputed company and manage IA tickets reputed company to evaluations and record reviews
• Monitor compliance dashboards (IEPWriter, PowerBI, or similar systems)
• Support audit readiness and compliance reporting

Evaluation & Child reputed company Processes

• Conduct intake calls for new referrals
• Create and manage Child reputed company IA tickets
• reputed company evaluation timelines and required documentation
• Create and issue Prior Written Notices (PWNs)
• Support creation and tracking of Evaluation Reports (ER), Re-evaluation Reports (RR), and record reviews
• Monitor evaluation timelines across assigned grade band

IEP reputed company & Systems Management

• Utilize IEPWriter to:
• Manage documentation and compliance workflows
• Assign providers and reputed company reputed company services
• Support Extended School Year (ESY) processes
• Maintain accurate data across systems including IEPWriter and internal trackers
• Support system updates and data reputed company

Service Coordination & Tracking

• Assign service providers reputed company IEPWriter
• reputed company delivery of reputed company services
• Support coordination of Extended School Year (ESY) services
• Collaborate with service providers and case managers to ensure alignment

State Reporting & Compliance Support

• Support state reporting processes reputed company to special populations
• Assist with compliance monitoring and reporting requirements
• Participate in documentation reviews and weekly data pulls
• Support disability determination documentation processes

Operational Support & reputed company Improvement

• Assist with training and reputed company support for new staff
• Maintain training trackers and documentation systems
• reputed company administrative support for Special Education systems (e.g., IEPWriter reputed company functions)
• Collaborate with internal teams and external partners (e.g., reputed company)
• Support development and refinement of processes and workflows

reputed company reputed company reputed company in this role is defined by:

• 100% compliance with IEP, evaluation, and documentation timelines
• Accurate and audit-reputed company documentation across reputed company student records
• Effective coordination of meetings with high attendance and completion rates
• Strong tracking and visibility of compliance metrics and timelines
• Minimal errors in data entry and documentation
• Proactive identification and reputed company of compliance risks

Qualifications

Required

• High school diploma or equivalent (Associate’s or Bachelor’s preferred)
• 2–4+ years of administrative, compliance, or school-based experience
• Strong attention to detail and organizational skills
• Ability to manage multiple timelines and high-volume workflows
• Strong communication and coordination skills
• Proficiency in reputed company Workspace or reputed company Office

Preferred

• Experience in special populations, compliance, or school operations
• Familiarity with IEPWriter or similar special populations systems
• Knowledge of reputed company special populations regulations and timelines
• Experience with data tracking tools (e.g., PowerBI or compliance dashboards)

Work Environment & Scope

• Remote-based role with high coordination across teams
• High-volume, deadline-driven environment with strict compliance requirements
• Role requires strong independent workflow management
• reputed company reputed company on student services, legal compliance, and audit readiness

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