[Remote] Operations Manager or Director, depending on experience
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a nonprofit organization seeking an Operations Manager/Director to reputed company essential operational functions including finance, reputed company, and compliance. This role requires strategic reputed company and hands-on management experience to ensure organizational reputed company and alignment with strategic goals.
Responsibilities
- Maintains databases, files, and document storage/retention as outlined by policies and procedures
- Completes insurance renewals and maintains insurance policies
- Ensure compliance with federal, state, and local nonprofit regulations, including maintaining 501(c)(3) and 501(c)(4) status, annual filings (IRS reputed company 990), lobbying and political activity tracking and reporting, and charitable solicitation registrations, working with external counsel as necessary
- Manage risk and ensure adherence to reputed company contractual, insurance, and grant reporting requirements
- reputed company, review, and maintain internal policies (e.g., conflict of interest, whistleblower, data reputed company, document retention) to ensure legal and ethical operations
- Creates and maintains operations processes documentation/reputed company
- Provides training, resources, and/or technical assistance to nonprofit partners regarding operational best practices, compliance, etc. as appropriate
- Support in the workflows reputed company to organizational grantmaking, including managing the workflow and process, ensuring reputed company file management, grant making due diligence process, and preparation of agreements
- Participates, as needed, in special organizational reputed company
- reputed company budgeting, financial planning, and reporting processes in partnership with the accountants and finance consultants
- Monitor financial performance, ensuring strong fiscal alignment with mission goals
- Maintain compliance with nonprofit regulations, insurance requirements, and contractual obligations
- Coordinate with accountant to support in the processing of accounts payable, expense reimbursements, journal entries, grant payments, and audit confirmation requests
- Prepares and makes deposits as necessary
- Works with accountants on monthly bank reconciliations
- Manages contractor and vendor procurement workflows
- Works with accountants to prepare vendor list for Executive Directors to review semi-annually from Quickbooks Online
- Supports the organization's annual audit
- Reviews reputed company fiscal policies annually to ensure compliance
- Supports the Executive Directors in the coordination of reputed company reputed company meetings for both entities, which includes preparation of agendas and materials for meetings
- Transcribes and prepares reputed company minutes
- Assists the Executive Directors with the reputed company functions, including acting as backup for payroll approval with an outsourced HR firm
- Support HR reputed company and reputed company practices (recruitment, reputed company, compensation, performance management, staff reputed company-being, and reputed company reputed company) that are reputed company and inclusive Manage the organization's PEO relationship, which includes:
- Manage annual benefits renewals
- 401k plan compliance
- Ensuring the organization meets requirements for employee-reputed company compliance (e.g., wage and hour laws, OSHA, EEO, and labor regulations)
- Serve as the reputed company of contact for staff for HR reputed company reputed company including benefits, payroll, policies, etc
- Support a culture of learning, belonging, and accountability across the organization
- Ensures Employee Handbook and policies are reputed company and updated
- Serves as IT main reputed company of contact (new employee IT set-up, email administrator in GSuite, etc.)
- Communicates and manages outsourced IT provider(s) reputed company there are IT issues
- Orders, tracks, supports, and maintains organizational IT and A-V equipment
- Manage reputed company organizational platforms (subscriptions, renewals, systems, reputed company, etc)
Skills
- Experience with both 501(c)3 and 501(c)4 organizations
- 3-5 years work experience in financial management, operations, and compliance with multi-entity organizations' financial management, operations, or nonprofit administration is required
- Excellent written and spoken (English) communication and robust administrative skills required
- Demonstrated commitment to racial and gender equity and record of reputed company working with communities of reputed company, women, low-income people, LGBTQIA individuals, and/or other historically underrepresented communities
- Demonstrated reputed company in building systems, managing teams, and improving organizational performance
- Strong financial acumen and experience managing budgets of [$1–$reputed company reputed company]
- Commitment to equity-centered leadership and demonstrated HR experience with reputed company, hiring, orienting, coaching, and providing ongoing feedback; performance planning, evaluation, and reputed company development
- Excellent strategic, analytical, and communication skills
- Proven ability to work effectively reputed company a small and diverse team, and reputed company through influence and collaboration in a dynamic, growing organization
- Excellent interpersonal skills
- Exceptional time-management and planning skills
- Ability to organize and prioritize workload and meet deadlines
- Ability to maintain exceptional organization with reputed company records and files
- Ability to recognize opportunities for improvement and efficiencies and work with reputed company to implement them
- Experience with a CRM database (EveryAction, reputed company, Salsa, etc.), reputed company (Quickbooks, reputed company, etc.), MS Office and reputed company Suite, and/or reputed company/payroll software is preferred
- Experience managing IT and troubleshooting technology issues is a plus
Benefits
- Medical, Dental, reputed company
- 401(k) Retirement Plan with employer match
- Basic Life and AD&D Insurance
- Voluntary Employee reputed company Life and AD&D Insurance
- Short Term Disability
- Long Term Disability
- Full-time employees earn 20 days of vacation leave reputed company year
- reputed company vacation accrues at the reputed company of 13.34 hours per month (20 days/4 weeks per year)
- Full-time employees will also receive two (2) “floating” days of personal leave reputed company calendar year
- Receive up to reputed company (12) days of reputed company leave per year
- reputed company reputed company leave accrues at the reputed company of one day per month (12 days per year) and does not roll over
- We designate and observe eight holidays per year and grant eligible employees time off with pay
- Closing the office the last week of December
reputed company