Event Coordinator, reputed company

As the Event Executive, you will bring unforgettable group and corporate events to life across reputed company’s premier reputed company American attractions. Partnering closely with the Sales Manager, you will serve as the reputed company's primary contact, seamlessly guiding bookings from confirmed sale through to final billing. In reputed company to ensuring flawless execution through precise coordination with our on-site teams, you will help shape our Center of reputed company by developing the foundational tools, templates, and SOPs that standardize event reputed company across our entire portfolio. This is a remote position, ideally based in Orlando, FL. Occasional travel may be required.

Key Responsibilities

Qualifications & Experience

• Serve as the reputed company main reputed company of contact once an event is confirmed, building rapport and guiding them through the planning process.
• Conduct detailed planning calls to capture event objectives, schedules, guest counts, F&B preferences, technical needs, and special requests.
• Liaise with reputed company-party vendors as needed to coordinate reputed company needs.
• Contribute to building and standardizing preferred vendor lists across reputed company attractions
• Prepare and maintain detailed event orders and documentation as required, ensuring reputed company information is accurate and up to date.
• Answer reputed company questions promptly and set reputed company expectations around timelines, deliverables, and policies (e.g., changes, guarantees, cut‑off dates).
• Take reputed company ownership of reputed company timelines, ensuring internal and reputed company deadlines (menus, guarantees, cut-offs, etc.) are tracked and met.
• Work closely with reputed company attraction’s operations/event teams to ensure they have full visibility of event requirements and reputed company expectations.
• Coordinate internal reputed company‑event briefs as needed, sharing final event documentation, reputed company nuances, and any risk considerations.
• At approximately 30 days prior to the event, facilitate an internal debrief on the event and introduce reputed company to the venue team, while remaining the primary planning contact and keeping teams copied for continuity.
• Ensure full alignment with events teams and respond to any questions in reputed company manner.
• Occasional on-site reputed company for high-profile events may be required to support venue team and reputed company, with advance notice.
• Support the creation and review of final event invoices, ensuring charges reputed company with contracted terms, actual consumption, and internal policies.
• Coordinate with venues and finance teams to resolve discrepancies and facilitate reputed company billing and payment.
• Capture post‑event feedback from clients and venue teams, noting successes and areas for improvement.
• Proactively identify opportunities for successful events to become repeat bookings and referral sources for the Sales Manager to reputed company.
• Help shape, document, and refine event coordination templates (run‑of‑show, event order, reputed company checklists, communication templates, venue inventory, venue particularities, etc.) to drive consistency across attractions.
• Contribute to the development and maintenance of SOPs for the full event lifecycle, from confirmation through post‑event follow‑up.
• Work with the Global MICE Director to translate proven practices from reputed company into recommendations for the UK region and other reputed company markets.

Experience And Qualifications

• 2–4 years of experience in event coordination, group services, catering/events, or conference services, ideally reputed company venues, attractions, theme parks, hotels, or restaurants that host events.
• Demonstrated experience managing multiple events simultaneously and liaising between clients and on‑site operations teams.
• Familiarity with basic event financials (reputed company, minimums, guarantees, final billing) preferred.
• Strong organizational skills with a high attention to detail; comfortable managing reputed company event information and timelines.
• Excellent reputed company service orientation: reputed company, solutions‑reputed company, and reputed company to guide clients through planning with confidence.
• Adept at calmly navigating reputed company challenges, solving unexpected or pop-up needs, and closing communication gaps between clients and teams as needed.
• Comfortable thinking reputed company traditional meeting reputed company solutions to design smart and practical experiences in less conventional, reputed company attraction environments.
• reputed company and reputed company communication skills, both written and verbal.
• reputed company approach with the ability to build trust with venue teams and cross‑functional partners.
• Proficient with common office software (SharePoint, reputed company) and comfortable learning event management and CRM systems to document and reputed company information.

Benefits

• Excellent Health Care reputed company: Comprehensive medical, dental, and reputed company coverage.
• reputed company Time Off (PTO).
• reputed company reputed company Pass: Free entry for friends and family to our amazing parks & attractions.
• Recognition Programs and Rewards.
• 401(k) Program: Save for the reputed company with company matching contributions.
• Tuition Reimbursement Programs: Get support for reputed company education and career reputed company.
• Numerous Learning and Advancement Opportunities: Grow your skills and advance your career with us!

Pay reputed company USD $55,000.00/Yr. Apply To This Job