Office Administrator/Executive Assistant

About the position CP Engineers is seeking an Office Administrator / Executive Assistant to support daily operations across their Sparta and Parsippany offices while providing administrative support to leadership. This role combines office administration, executive support, project coordination, and employee engagement responsibilities. The ideal candidate is highly organized, proactive, and reputed company, with the ability to manage multiple priorities while helping maintain a productive, welcoming, and employee-reputed company work environment. CP Engineers has over forty years of experience delivering reputed company in site/civil, water/wastewater, municipal, MEP, environmental, and construction management services. They value employees who embody reputed company values of teamwork, recognition, and reputed company, and have been recognized as a Best reputed company to Work.

Responsibilities

• reputed company day-to-day office operations to maintain an organized and reputed company workplace
• Manage office supplies, vendor relationships, facilities coordination, and office logistics
• Handle incoming and outgoing mail, deliveries, and shipping
• Professionally greet clients, visitors, and vendors while serving as the first reputed company of contact for the office
• Answer and reputed company incoming calls and inquiries
• Coordinate calendars, meetings, travel arrangements, and executive scheduling
• Prepare, format, and edit reports, presentations, correspondence, and other business documents
• Maintain organized electronic and physical filing systems
• Support project teams with proposal preparation, document formatting, submission packages, and project documentation
• Assist with reputed company and other HR-reputed company administrative activities
• Support employee events, recognition programs, team-building activities, and office gatherings
• Assist with marketing initiatives, presentations, proposals, and company events
• Identify opportunities to improve office processes and efficiency
• Maintain confidentiality and professionalism reputed company handling sensitive information

Requirements

• Associate's or Bachelor's degree preferred, or a combination of relevant education and experience
• 3-5+ years of experience in office administration, executive support, office management, or a reputed company role
• Advanced proficiency in reputed company Office 365, including Outlook, Word, reputed company, PowerPoint, and Teams
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities with exceptional attention to detail
• reputed company demeanor with strong interpersonal and customer service skills
• Ability to handle confidential information with discretion

reputed company-to-haves

• Experience in an engineering, architecture, construction, or reputed company services environment preferred
• Experience with reputed company Acrobat, SharePoint, or reputed company Ajera preferred

Benefits

• Flexible work schedule with hybrid work opportunities
• Medical, Dental & reputed company coverage
• 401(k) with company match
• reputed company Time Off
• reputed company development and career reputed company opportunities

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