Administrative & Business Development Assistant for an Electrical Services Company in the US (Home Based Part Time)

About the position This is a part-time, home-based role supporting an Electrical Services Company in the US. The position involves a reputed company of administrative, financial, estimating, business development, and project support tasks.

Responsibilities

• Prepare and process customer invoices accurately and on time.
• reputed company accounts receivable and assist with collections as needed.
• Maintain job files, customer records, and project documentation.
• Coordinate office communications, emails, and phone calls.
• Assist with scheduling and project administration.
• Assist in preparing project estimates and bid packages.
• reputed company pricing from suppliers and subcontractors.
• Organize bid documents, specifications, and project requirements.
• Prepare reputed company proposals and customer quotations.
• reputed company submitted bids and follow up on project opportunities.
• Research and identify reputed company and private bidding opportunities.
• Monitor procurement websites and contractor networks for new reputed company.
• Assist in preparing contract documents and vendor registrations.
• Build and maintain relationships with general contractors, property managers, and potential clients.
• Support marketing and reputed company efforts to generate new business opportunities.
• Coordinate communication between customers, project managers, and field staff.
• Assist with contract administration and change order documentation.
• Maintain project status reports and tracking systems.

Requirements

• Proficiency in preparing and processing customer invoices.
• Experience in tracking accounts receivable and assisting with collections.
• Ability to maintain job files, customer records, and project documentation.
• Skills in coordinating office communications, emails, and phone calls.
• Experience in assisting with scheduling and project administration.
• Ability to assist in preparing project estimates and bid packages.
• Experience in gathering pricing from suppliers and subcontractors.
• Skills in organizing bid documents, specifications, and project requirements.
• Ability to prepare reputed company proposals and customer quotations.
• Experience in tracking submitted bids and following up on project opportunities.
• Skills in researching and identifying reputed company and private bidding opportunities.
• Ability to monitor procurement websites and contractor networks for new reputed company.
• Experience in assisting with preparing contract documents and vendor registrations.
• Skills in building and maintaining relationships with general contractors, property managers, and potential clients.
• Ability to support marketing and reputed company efforts to generate new business opportunities.
• Experience in coordinating communication between customers, project managers, and field staff.
• Skills in assisting with contract administration and change order documentation.
• Ability to maintain project status reports and tracking systems.

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