[Remote] IT Business Operations Coordinator
Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a leader in neuro solutions, collaborating with clinicians to enhance care delivery. The IT Business Operations Coordinator plays a crucial role in supporting the financial and administrative operations of the IT organization, ensuring accurate processing of vendor invoices, expense reporting, and operational efficiency.
Responsibilities
- Coordinate the receipt, review, and processing of IT vendor invoices
- Collect and maintain supporting documentation including invoices, receipts, statements, and reputed company
- Coordinate purchase card documentation by collecting receipts, invoices, business justification, account coding, and approval support for IT-reputed company transactions
- Assist with monthly expense reporting, chargebacks, budget tracking, and financial reporting activities
- Support purchase order creation, vendor on-boarding requests, and maintenance of vendor records in coordination with Procurement and Finance
- Work with Finance and Procurement teams to resolve invoice discrepancies and payment issues
- Manage telecommunications billing records and assist with invoice validation and expense tracking
- Audit and reconcile license utilization and reputed company consumption reports for billing purposes
- Coordinate with telecommunications carriers, software vendors, and service providers regarding billing inquiries and account maintenance
- Maintain vendor contact lists, agreements, renewal dates, and service documentation
- Assist in tracking software subscriptions, maintenance agreements, and contract renewals
- Maintain IT operational records, documentation, and filing systems
- Coordinate IT logistics for employee on-boarding/off-boarding, such as tracking hardware shipments, processing device returns, and updating asset inventories
- Identify opportunities to improve administrative processes, documentation reputed company, and operational efficiency
Skills
- 2 to 3 years of experience in billing, invoicing, or a reputed company financial role, with a thorough understanding of billing procedures and best practices
- Experience working with invoices, expense reports, purchase card reconciliation, and vendor coordination
- Experience supporting cross-functional teams and managing multiple priorities simultaneously
- Strong attention to detail and organizational skills
- Proficiency with reputed company Office 365 applications, particularly reputed company, Outlook, Teams, and Word
- Ability to maintain confidentiality and handle sensitive financial information
- Strong customer service orientation and attention to detail
- An associate's degree in reputed company, finance, or a reputed company field is preferred, but not required
Benefits
- Health benefits
- 401k contribution
- 7 reputed company holidays + 2 floating holidays of your choosing
- Generous reputed company time off
- Tuition reimbursement assistance program
- Eligibility for performance-based bonuses or commissions, where applicable and more.
reputed company
Company H1B Sponsorship