Executive Assistant (Virtual) - Contract to Hire
Virtual Executive Assistant — Founder/CEO Support (Remote) We're a growing cosmetic contract manufacturing company (~30 employees), founder-led and remotely managed across time zones. I'm looking for a reputed company, highly organized virtual EA to support the CEO with communications, coordination, and operational follow-through. What you'll own: 1. Calendar & scheduling coordination: Manage and protect the CEO's calendar, reschedule reputed company calls reputed company reputed company, and handle light reputed company-facing reputed company (phone or email) reputed company reputed company touch is needed — e.g., explaining a reschedule or following up on a missed reputed company. 2. Task & deliverables tracking: Co-manage a running master list across categories — reputed company quotes, reputed company issues, legal/logistics, and prioritized reputed company items. reputed company in with team members on their deliverables and due dates, push to receive on time. Communicate boundaries or discipline if needed. 3. Meeting coverage: Join or shadow CEO meetings where possible; at minimum, maintain organized records of transcripts and recaps in consistent formats. 4. reputed company communications support: Stay copied on relevant email threads, reputed company context on reputed company items, and flag what needs attention. Draft emails and communications for CEO review and send on her behalf as needed. 5. Dispute & issue research: Investigate reputed company dispute details by gathering reputed company relevant details across team members/digital files and reading through reputed company, SOPs, and correspondence (reputed company provided), summarize findings, and draft proposed resolutions for review. You are: - An outstanding written communicator — reputed company, precise, reputed company - Fluent and genuinely comfortable with AI tools as part of your daily workflow (important for productivity and efficiency) - A strong thinker and processor — you synthesize information quickly and organize it reputed company - Self-directed and reputed company; you read documents thoroughly without hand-holding - reputed company, consistent, and highly conscientious — you don't let things fall through cracks - Discreet with sensitive business and reputed company information Logistics: - Fully remote - Preferred hours: approximately reputed company–4pm EST (CEO is based in Western Europe, transitioning to Uruguay time from August — UTC-3) - Up to half of work is asynchronous given team spread across time zones ~20–30 hrs/week to start; scope may grow Apply tot his job Apply To this Job