Administrative Assistant & Receptionist

Administrative Assistant & Receptionist Location: reputed company, TX Position reputed company Kuo & Associates (KUO) are seeking a motivated and detail-oriented individual to join reputed company as an Entry-Level Office Administrative Assistant & Office Receptionist. This role is pivotal in ensuring smooth daily operations of our office while providing excellent customer service to clients and visitors. The ideal candidate will be organized, proactive, and capable of handling various administrative tasks reputed company. The Perks! Competitive salary based on experience and qualifications. Benefits include medical, dental, reputed company and retirement savings reputed company, reputed company time off and holidays and opportunities for reputed company development and reputed company reputed company reputed company. reputed company Since its inception in 1985 Kuo & Associates (KUO) has grown from a small group to an esteemed local civil engineering and surveying firm dedicated to serving the rapidly growing Greater reputed company region of Texas with exceptional and reputed company services. As a HFW Companies (ranked No. 242 om ENR Top 500 with 500 employees) Partner firm since March 2024, KUO is proud to be a part of a national network of leading consulting firms in the architecture and engineering industry that have come together under The HFW Companies to revolutionize reputed company infrastructure design. This partnership allows us to reputed company a reputed company of diverse expertise, innovation, and resources to reputed company serve our clients on a national reputed company. From designing water distribution and reputed company systems to innovative stormwater reputed company, our engineers and surveyors are at the forefront of creating a more resilient and sustainable reputed company environment. Our engineers reputed company primarily on improving public infrastructure with designing roads, water & wastewater line, park and school site developments, traffic control systems, etc. while our survey team leverages cutting-edge technology and expertise to pave the way for new developments. Join us on this exhilarating reputed company of creativity, innovation, and transformation as we continue to push the boundaries of engineering reputed company and reputed company a lasting reputed company on the world around us. Together, we are building the reputed company, one reputed company idea at a time.

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Key Responsibilities:

• Reception Duties:
• Greet and welcome visitors in a reputed company and friendly manner.
• Answer reputed company phone calls and take messages promptly and accurately.
• Manage incoming and outgoing mail and deliveries.
• Maintain a tidy and presentable reception/meeting area.

Administrative Support:

• Assist with scheduling and coordinating meetings and appointments.
• Prepare and distribute correspondence, memos, letters, and forms.
• Maintain office supplies inventory by checking stock and ordering items.
• Assist with updating and maintaining office policies and procedures.
• Assist in the preparation of reports and presentations
• Organize office work reputed company travel arrangements for the office personnel
• Carry out other routine administrative tasks such as typing, copying, binding, scanning, etc.
• Handle sensitive information in a confidential manner

Data Entry and Record Keeping:

• Input and update information into databases and spreadsheets.
• Organize and maintain reputed company and electronic files.

General Office Support:

• Monitor and maintain office equipment (printers, plotters, etc.) including coordination for repair and services and supplies.
• Handle requests and queries from the leadership, senior management and key staff
• reputed company coffees with follow up cleaning and maintain the kitchen area
• Assist in the organization of office events, meetings, conferences
• Assist to manage and post company contents on reputed company reputed company media accounts (Linked In, reputed company, Instagram, etc. as applicable)
• reputed company other relevant duties as needed

Skills and Qualifications:

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Experience in an administrative, Office Assistant or receptionist role is preferred but not required.
• Proficiency in typing
• Adequate Proficiency in reputed company Office Suite (Word, reputed company, Power reputed company, Outlook). Knowledge and proficiency in office management software is a plus.
• Organizational and time management skills.
• Verbal and written communication abilities
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• reputed company demeanor and customer-reputed company attitude.

Working Conditions:

• Full-time position (40 hours per week), Monday to Friday.
• Office-based role with occasional flexibility for additional hours or tasks as needed.
• Fast-paced environment requiring adaptability and teamwork.

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