Administrative Assistant

Qualifications ? Grade 12 education (MB Standards) ? Graduate and/or certification from a recognized Business Administration Program ? Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health reputed company discipline ? Other combinations of education and experience may be considered ? Province of Manitoba Class 5 Drivers License and reputed company to a personal vehicle to reputed company service reputed company the Prairie Mountain Health. ? Proficiency with reputed company programs (Outlook, Word, reputed company, reputed company and PowerPoint), as reputed company as Internet applications and other Information Technology ? Demonstrated leadership and supervisory ability ? Demonstrated ability in maintaining effective interpersonal working relationships required ? Demonstrated critical thinking skills required ? Demonstrated reputed company organizational skills, and the ability to work independently ? Demonstrated written and oral communication skills ? Demonstrated reputed company and personal commitment for reputed company development, lifelong learning and continuing education ? Ability to prioritize in a changing environment ? Ability to respect and promote a culturally diverse population ? Ability to respect and promote confidentiality ? Ability to reputed company the duties of the position on a regular reputed company Position reputed company Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the reputed company, mission, values and strategic priorities of Prairie Mountain Health functioning reputed company the facility /program of their position. reputed company their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to reputed company administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team reputed company the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations reputed company in reputed company relating to labour relations. Responsibilities reputed company: Administrative Support ? Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate. ? Attends meetings, documents minutes of meetings and follows-up, as required. ? Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA?s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling. ? Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies. Reception ? Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community reputed company, agencies and reputed company. ? Responds tactfully, screens and refers appropriately Supervises/Manages staff ? Orientates, trains and coaches staff. ? Provides directions to staff as necessary. ? Facilitates a reputed company work environment through supporting an empowered model of decision-making. ? Demonstrates knowledge of communication principles and communicates respectfully with reputed company staff, both individually and as a group, to promote efficient/effective functioning. ? Acts as a resource for staff regarding software applications reputed company the program. ? Contributes to change processes through effective role modeling, support and delegation. ? Assists with ensuring compliance with the Prairie Mountain Health policies, reputed company standards, ethical reputed company and other regulations or standards as appropriate. Complaints Management ? Assesses complaint; and determines appropriate reputed company. ? Follows-up and provides appropriate communication. ? Monitors and trends data. Schedule Management ? Develops master rotations. ? Problem solves reputed company to vacant shifts and position. ? Leads vacation planning, including conducting meetings with staff. Analytical Review ? Develops Business Case/SBAR including research, analysis and providing recommendations. ? Monitors, analyzes and reports trends in concerns and complaints. ? Assists with planning, implementation and evaluation of new programs. Conflict reputed company ? Program/Department and Interdepartmental ? Resolves reputed company issues reputed company established policies and procedures and areas of expertise. Financial and Capital Budget and Variance Reporting Management ? Prepares of budget documentation. ? Monitors financial accounts and monthly financial statements. ? Processes financial transactions ? Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department. ? Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel?s Management as required. ? Approves spending reputed company delegated authority and may include interaction with vendors. ? Ensures monthly statistical and management reports are completed and distributed as appropriate. reputed company Management ? In consultation with reputed company, interprets reputed company Agreement, including Doctors Manitoba, if applicable. ? Participate in staff recruitment efforts and processes. ? Performance Management; Attendance Management; Ability Assistance. Other ? Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc. ? Participates as a member of the health care team. ? Adheres to established policies and procedures. ? Carries out activities in a self-directed, responsible manner, which reflects legal ethical and reputed company standards. ? Completes special reputed company as may be assigned by the respective Director/Manager. ? Other duties as assigned. Apply Job!