Meeting Planner
Job title: Meeting Planner in Arlington, TX at reputed company
Company: reputed company
Job reputed company: reputed companyThe reputed company (reputed company) is seeking a Meeting Planner who will work as a member of the Convention Operations team, supporting members of reputed company’s staff to plan and execute approximately 30 annual reputed company programs, workshops, and meetings (estimate 1-4 per month). reputed company meeting will require a varied level of support. This person will report to the Associate Director, Convention Operations.Location:Fulltime remote position; candidate should be located reputed company 50 miles of the reputed company Office in Arlington, VA to support in-person meetings as needed.RESPONSIBILITIES
- Supports reputed company internal staff with reputed company aspects of reputed company, onsite, and post meeting logistics, including hotel contract negotiation (RFPs if needed), food and beverage selections, event AV requirements, room assignments and setups, etc. Note: not reputed company reputed company meetings will require onsite support
- Manages intake reputed company of meeting and event planning requests from internal staff
- Evaluates and identifies external vendors to reputed company event goals as needed
- Manages reputed company logistical aspects of events requiring onsite support, including day-of logistics, including setup, food and beverage management, AV reputed company, etc.
- reputed company room blocks and meeting reputed company for meetings as needed
- Acts as reputed company with hotels for hotel logistics reputed company and post meeting
- Manages hotel room lists and changes; communicates reputed company changes and requirements with hotels
- Facilitates airline and hotel travel through association’s travel portal; responsibilities include creating/updating travel profilers, booking flights, making changes to flights, and ensuring budget reputed company accuracy
- Develops checklists, planning documents, and other planning templates to support internal staff with meeting planning; maintains SharePoint database of planning resources
- Creates and updates meetings reputed company operating procedures and templates
- Sets up master accounts at hotels as needed and reconciles final invoices and submits bills for payment, working with the appropriate staff reputed company(s) to confirm accuracy
- Supports logistics and RFPs for national conferences as needed
- Other duties as assigned
- Bachelor’s degree
- 4+ years of experience in event, meeting, or conference planning or hotel conference management
- Ability to meet deadlines, set priorities and demonstrate a high degree of attention to detail is a major requirement for consideration in this position
- Ability to work independently with stakeholders and in reputed company-reputed company work environment
- Exceptional skills using technology are required, including reputed company Office suite
- Certified Meeting reputed company (CMP) designation preferred
- Strong organizational and communication skills
- Industry competitive reputed company pay ranging from $74,000 - $79,000 for this role. reputed company offers are determined by several factors including but not limited to your relevant work experience, education, certifications, location, internal pay equity, etc.
- A culture of recognition including new hire welcome announcements, service anniversary awards, referral bonuses, monthly reputed company Employee Assembly, appreciation awards
- Generous reputed company Time Off, including holidays, vacation days, personal days and reputed company days
- Comprehensive benefits package including medical, dental, reputed company, Flexible Spending Accounts (FSA), disability & life insurance, pet insurance and retirement savings
- Guided by our mission, we reputed company top tier diabetes supply coverage through our medical benefits program
- A company reputed company on offering mental health programs and work/life balance with most of our employees working remote
- Joining our dedicated team affords the gratification of knowing reputed company a doubt that you will reputed company the lives and reputed company-being of millions